Accounting Assistant of Accounts Payable

Accounting Assistant – Accounts Payable Stafford County Public Schools – Financial Services – Stafford, Virginia. Job ID: 5669717 Application Deadline: Posted until filled Posted: April 24, 2026 4:00 AM (UTC) Starting Date: To Be Determined Job Information Job Title: Accounting Assistant – Accounts Payable Department: Financial Services Reports To: Specialist of Accounts Payable FLSA Status: Non‑Exempt Work Calendar: All 12 Month Staff Salary Scale: Clerical Salary Scale Job Summary and Purpose The Accounting Assistant of Accounts Payable performs technical and clerical accounting support work related to the processing and maintenance of accounts payable records, supporting accurate invoice processing, payment preparation, recordkeeping, and customer service for schools, departments, and vendors. The role ensures transactions are processed in accordance with established policies, procedures, and accounting standards to support efficient financial operations. Work Objectives / Essential Functions Processes accounts payable transactions in the financial system, ensuring accuracy, completeness, and appropriate documentation. Reviews and verifies invoices, statements, and supporting materials to confirm compliance with division procedures and accounting requirements. Assists users with understanding accounts payable processes, systems, and documentation requirements. Responds to inquiries from vendors, schools, and departments regarding accounts payable transactions. Researches payment discrepancies, outstanding invoices, and transaction issues, and coordinates resolution with appropriate staff. Processes and reconciles purchasing card (P‑Card) transactions in accordance with established procedures. Maintains accurate and organized financial records and files related to accounts payable activities. Prepares warrant registers and supporting documentation for payment processing. Adheres to confidentiality requirements in accordance with federal and state laws and School Board policies. Maintains appropriate attendance, punctuality, and professional conduct. Supports and demonstrates the core values of Stafford County Public Schools. Engages in professional growth activities relevant to the position. Complies with all district and School Board policies and regulations. Education and Experience Education Attainment (Required): High school diploma or GED Education Attainment (Preferred): Coursework or training in bookkeeping, accounting, or a related field. Relevant Experience (Required): Prior experience or training performing accounting procedures or financial clerical functions. Relevant Experience (Preferred): None listed. Additional Knowledge, Skills, and Abilities Knowledge of standard accounts payable terminology and practices. Proficiency with financial systems and electronically generated spreadsheets. Ability to perform mathematical computations accurately and efficiently. Strong organizational, time‑management, and record‑keeping skills. Ability to follow detailed procedures and meet established deadlines. Effective written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Demonstrated attention to detail and initiative. Core Expectations of All Stafford Schools Employees Engage in ongoing professional development relevant to the position. Respond to written and oral requests for information promptly and thoroughly. Maintain a clean, neat appearance and dress appropriately to the position and duties. Maintain a record of appropriate attendance and punctuality. Serve as a role model for students, colleagues, and the general public. Work in close harmony with supervisor(s) and colleagues. Comply with all division policies and regulations, including but not limited to confidentiality and professional conduct guidelines, as well as all site‑based procedures and protocols. Job Requirements Citizenship, residency or work visa required. Position Details Position Type: Full‑Time Salary: $37,674 to $79,110 Per Year Contact Information Lisa Gumaer, Director of Finance

FINANCIAL SERVICES