Food Service Event Coordinator

Position Type:
Food Service

Date Posted:
6/11/2026

Location:
Macatawa Bay Middle School

Date Available:
August 1, 2026

Closing Date:
Open until filled
Notice of Opening Posting #4029

Posting Date: 6/11/2026 - Until Filled

Reports To: Food Service Director

Beginning: August 1, 2026

Hours: 40 hours per week

Monday - Friday

School Year/Full-Time

Position: Food Service Event Coordinator

Coordinate and execute district events, concessions, and food service operations while supporting inventory management, vendor coordination, and customer service across West Ottawa Public Schools.

Job Opportunity: Join the West Ottawa Public Schools Team!

About West Ottawa Public Schools

West Ottawa Public Schools is a vibrant, student-centered district dedicated to academic excellence, innovation, and community engagement. Serving a diverse population of learners, the district fosters an inclusive environment where every student is empowered to reach their full potential. With a strong commitment to equity, collaboration, and continuous improvement, West Ottawa is a place where educators and staff make a lasting impact every day.

Position Overview

West Ottawa Public Schools is seeking a highly organized and service-oriented Event Coordinator to support district-wide events, concessions, and food service operations. This position is responsible for coordinating event logistics, overseeing concessions and banquet-style operations, managing inventory, supporting vendor coordination, and ensuring high standards of customer service, cleanliness, and food safety.

This is a 210-day salaried position with flexibility to assist in other food service operations and fill staffing needs during lighter event weeks.

Key Responsibilities

• Coordinate and execute district-wide events, concessions, and banquet-style operations
• Assist with preparation and setup for event needs, including food and beverage coordination
• Perform opening and closing procedures for events and facilities
• Ensure district standards for cleanliness, customer service, food safety, and product quality are consistently met
• Verify inventory before and after events and assist with inventory tracking and ordering processes
• Coordinate with vendors and assist with deliveries, supplies, and operational needs
• Support and oversee event staff and volunteers during district events
• Assist in maintaining equipment and recommending repairs or replacements as needed
• Fill in as needed in other food service roles to support department operations
• Assist in additional Child Nutrition and food service responsibilities as directed
• Maintain accurate records and communicate effectively with staff, vendors, and community partners
• Be available to work evenings and weekends based on event schedules
• Perform other duties as assigned in support of district operations

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent experience in hospitality, event coordination, food service, or related field
• Minimum of two years of experience in event coordination, concessions, hospitality, or food service operations preferred
• Experience leading teams, volunteers, or event staff preferred
• ServSafe certification or ability to obtain certification
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple tasks in a fast-paced environment
• Ability to operate technology systems including Microsoft Office and inventory/order tracking systems
• Demonstrated commitment to customer service and collaboration
• Ability to work effectively in a culturally and economically diverse environment
• Ability to lift up to 40 pounds and perform physical duties associated with event setup and operations

Why West Ottawa?

• Supportive and collaborative professional community
• Competitive compensation and a comprehensive benefits package
• Opportunities for professional growth and leadership development
• Innovative programs and resources that empower staff and students
• A welcoming community that celebrates diversity and achievement

Schedule & Classification

• 210-day salaried position
• Exempt status
• Flexible schedule based on district event needs