Records Specialist

Job Summary

Under general direction, maintains the operation of computerized records management systems by performing data entry, electronic and paper filing, proofreading, scanning, and performing other clerical tasks as needed. Regularly assists with processing and responding to open records requests assigned to the Human Resources Department. May exercise supervision over assigned staff.

Work Location City Tower - 100 W. Houston, San Antonio, TX 78205 Work Hours 7:45 a.m. - 4:30 p.m., Monday - Friday; may require some evenings and weekends.

Essential Job Functions

• Provides customer service to the public, departmental personnel, and other agencies.
• Performs administrative duties including, but not limited to scanning, data processing, data analysis, and completing requests for departmentally held information and reports, including but not limited to employment verification requests, open records requests, and subpoenas.
• Follows procedures for records management projects and supports the City's record keeping practices to ensure that regulatory requirements for records management are met.
• Analyzes, evaluates, and reviews information and record keeping practices as assigned.
• May assist in the preparation and monitoring portions of the department's annual budget.
• Prepares written reports, summaries, and presentations.
• Works to ensure coordination between divisions within the Human Resources Department and with other City departments.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Associate's Degree from an accredited college or university.
• Five (5) years of increasingly responsible administrative experience.
• Valid Class 'C' Texas Driver's License.

Preferred Qualifications

• Experience with the Texas Public Information Act and open records.
• Experience with Texas State Library and Archives Commission as it relates to records retention/records management.

Knowledge, Skills, and Abilities

• Knowledge of principles of record keeping and records management.
• Knowledge of computer software and hardware applications.
• Knowledge of general office methods, procedures, and practices.
• Knowledge of local, State, and Federal guidelines for records disposal and retention.
• Skill in public relations and customer service.
• Skill in reviewing documents and extracting relevant information.
• Ability to operate a computer keyboard and other basic computer equipment.
• Ability to provide technical assistance and training to users.
• Ability to communicate clearly and effectively.
• Ability to develop, implement, and evaluate new recordkeeping programs and methods.
• Ability to perform all the physical requirements of the position with or without accommodations.
• Ability to work primarily in an office environment.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one. For more detailed information, please visit the following link:

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is View phone number on click.appcast.io and our fax number is View phone number on click.appcast.io.