Litigation Secretary

Job Overview D3 Search is seeking a Snr. Litigation Legal Secretary for a prominent litigation practice located in Glendale, CA (91203) . Employment Status Full‑time/direct‑hire, exempt role (overtime in accordance with CA laws). Fully on‑site Monday–Friday; no remote or hybrid arrangement. Responsibilities Format briefs, pleadings, correspondence, and other legal documents, including generating and updating Tables of Contents and Tables of Authorities in compliance with court and agency requirements. Proofread all documents to ensure accuracy, completeness, and proper formatting prior to service, distribution, or filing. Conduct legal research as needed and ensure compliance with applicable local, agency‑specific, and judge‑ or arbitrator‑specific rules and requirements. File and/or submit legal documents with administrative agencies and state and federal courts, including e‑filing systems. Prepare, coordinate, and process service of legal documents (including electronic and traditional service), and draft, review, and finalize proofs of service as required. Update and maintain electronic client files and case documents, adhering to document naming protocols for seamless integration with the firm’s systems. Review, follow up, and accurately file matter‑related emails in a timely manner. Manage attorney‑specific case lists, charts, and track case statuses and outcomes. Maintain attorney calendars through Outlook and Aderant (i.e. scheduling appointments, calendaring due dates, etc.). Coordinate and arrange meetings, depositions, mediations, interviews, vendor or facility reservations, and travel arrangements for assigned attorneys. Proof, revise, and release attorney time entries, including transferring suspense time and ensuring accuracy, proper matter assignment, and compliance with billing guidelines. Prepare attorney reimbursements and mileage reports. Apply and monitor client and carrier guidelines and restrictions, including billing, reporting, staffing, and approval requirements, to support compliant and cost‑effective case management. Review vendor invoices for accuracy, prepare check requests, and ensure timely submission of invoices for payment to clients or accounting. Qualifications Minimum of 5 years of experience as a litigation legal secretary. Strong understanding of civil litigation procedures in state and federal courts. Ability to manage multiple active files simultaneously. Excellent organizational, time‑management, and prioritization skills. High level of attention to detail and accuracy. Proficiency with legal research tools, e‑filing systems, document management systems, and Microsoft Office. Ability to work independently while collaborating effectively with attorneys and staff. Note: 5+ years litigation experience/background is required. Benefits Starting salary up to 110K DOE/DOQ. Additional benefits include 401K, paid parking onsite, generous PTO, annual reviews/raises, yearly bonuses, and other employee‑centered perks. D3 Legal Search, LLC and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr