Documentation Specialist

Documentation Specialist $22 - $25 per hour | Indianapolis, IN | On-site | Consulting Join a Top leading company in the Medical Device industry! A bit about us: Join a Top leading company in the Medical Device industry! Why join us? Medical, dental, and vision insurance 401(k) and company match PTO/vacation policy Paid holidays Bonus programs Tuition reimbursement/training Job Details The Quality Support Coordinator Provides administrative and operational support for quality‑related processes, including performance tracking, reporting, and coordination of internal and external feedback. Hours: 1st shift 8am-430pm Days: Monday-Friday Job Requirements Ensure all documents meet regulatory requirements, quality standards, and internal procedures before release. Scan, organize, and maintain both physical and digital files, including archiving historical records for long‑term retention. Manage user access, permissions, and system integrity within internal document control or ERP systems. Schedule recurring and ad‑hoc meetings as requested by internal departments to support workflow needs. Review documents for formatting accuracy, compliance, and proper version control. Collaborate with cross‑functional teams to support document workflows, resolve discrepancies, and maintain consistency across documentation practices. Maintain record retention timelines and ensure documentation is accessible for internal and external audits. Process approved changes promptly, including updating information within internal ERP or document control systems. Maintain internal viewing or document repositories by uploading current versions and removing outdated revisions. Qualifications Computer skills: Excel, Word, PowerPoint, Access, Outlook Familiarity with Good Documentation Practices (GDP) and Good Manufacturing Practices (GMP), as well as general regulatory expectations for controlled documents and records. Understanding of document control principles aligned with standards such as CFR 820.40 (Document Control) and ISO 13485 sections related to document and record management (e.g., 4.2.3, 4.2.4, 4.2.5) is preferred. Bilingual (English/Spanish) a plus Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. #J-18808-Ljbffr