Senior Payroll Analyst

San Jose, California / Los Angeles, California / New York City, NY / Austin, Texas / Chicago, IllinoisFinance – Accounting /Full-time /HybridFloQast is looking for a Senior Payroll Analyst to own payroll for our US and Canada employees. You'll be the in-house expert on our HRIS, UKG Pro (UltiPro), run our bi-weekly and off-cycle payrolls, and help us clean up and improve how payroll works in UKG so there's less manual effort and fewer workarounds.You'll also coordinate with the third-party providers who handle payroll for our international teams, and work closely with HR, Benefits, and Accounting. This is a hands-on role for someone who is comfortable working independently, taking ownership of processes, maintaining clear documentation, and driving improvements to create more efficient and scalable workflows.This role has a requirement of working in office 3 days per week, which may be subject to change based on team and business needs, as determined by the department leader. Please note that this requirement is subject to ongoing review and may be adjusted in the future.*Visa sponsorship is NOT available at this time.What You’ll Do:Process multi-state US and Canada payroll accurately and on time, including bi-weekly payrolls, off-cycle payments, and manual checksServe as the in-house expert for UKG Pro payroll and Workforce Management Dimensions, including configuration, troubleshooting, and working with UKG supportReview and simplify our current UKG setup, and replace manual workarounds with sustainable, well-controlled processesWrite and maintain clear payroll procedures and process documentation so that payroll can be run by someone else when neededAct as primary point of contact for our international payroll providers (UK, Australia, Germany, India): review inputs and outputs, reconcile results, and make sure employees are paid correctly and on timePerform and or support the reconciliation of payroll to the general ledger with Accounting each cycle, and support audit and compliance requestsMaintain strong payroll controls, including approvals, access, and separation of dutiesRecord and process employee changes, including leaves of absence, salary changes, and reporting changesMake sure new hire and termination data flows correctly from HRIS into payrollManage state tax registrations and ongoing tax filings, and keep employee tax profiles accurateWork with Benefits and HR Business Partners on deductions, open enrollment, and other payroll-related processesWork with the HRIS Manager to get the most out of UKGHandle sensitive and confidential information with discretion and professionalismHelp train and back up team members as the payroll function growsPerform other duties and special projects as neededWhat You’ll Bring:5 to 7+ years of hands-on payroll experience, with at least 3 years processing payroll in UKG Pro (UltiPro)Experience processing multi-state US payroll and Canadian payrollExperience supporting or coordinating international payrolls with outside providersExperience in a growing company with 700+ employees across multiple countriesComfort running payroll independently, including when something goes wrong mid-cycleExperience documenting processes and improving or cleaning up existing payroll setupsStrong understanding of payroll tax, compliance, and internal controlsBS/BA in Accounting, Business Administration, or a related field preferredCPP preferredStrong Excel skills; proficient with Microsoft Office and G-SuiteStrong attention to detail and the ability to work under tight, recurring deadlinesClear written and verbal communication, with a collaborative, helpful attitudeHigh integrity and a track record of protecting confidential informationA sense of ownership and pride in getting it right#LI-Hybrid#LI-SB1#BI-HybridThe base pay range for this position is $90,000- $140,000. Compensation is not limited to base salary. FloQast values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Family Forming benefits, Life & Disability Insurance, Unlimited Vacation, and participation in our Employee Stock Program. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.About FloQast:FloQast is the leading Accounting Transformation Platform in accounting workflow automation created by actual former accountants for accountants. By streamlining and modernizing daily accounting tasks, FloQast helps teams collaborate more effectively and complete their work with greater efficiency and precision. This cloud-based, AI-powered software is trusted by over 3,000 accounting teams, including those at Snowflake, Twilio, Instacart, and The Golden State Warriors—and continues to grow. Our mission is to continuously elevate the accounting profession, enhancing both its practice and perception.Our values act as a guiding compass, shaping every decision we make, and are non-negotiable, particularly in our hiring process. Alongside our employees, partners, and customers, we embody these values every day:Unwaveringly Authentic Ambitious with IntegrityEmpowered to GrowCommitted to CollaborationCustomer Obsessed in All WaysFloQast is regularly rated as a Best Place to Work!- Inc. Magazine’s Best Workplaces in 2024, 2023, 2022, and 2021- Best Places to Work by LA Business Journal since 2017 (that’s 8 years!)- Built In’s ​​Best Place to Work in Los Angeles 6 years in a row!Because we are Customer Obsessed in All Ways, check out what our customers have to say about FloQast on G2 Crowd. If this aligns closely with what you are looking for, hit “Apply” and come join our growing team!FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.Link to AI Usage Policy: HEREWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.