Clerical/Admin - Administrative Assistant

Senior Administrative AssistantWe are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.Primary ResponsibilitiesProvide administrative support to assigned leaders and business functions, including coverage for administrative team members as neededManage complex calendars, scheduling priorities, and meeting coordination for senior leadersCoordinate domestic and international travel arrangements, including itineraries and logisticsPrepare reports, presentations, correspondence, and other business documents using information from multiple sourcesCoordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functionsProcess and reconcile expense reports and corporate credit card transactions through ConcurPrepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreementsTrack departmental expenses and support budget management activitiesPartner with cross-functional teams to support projects, initiatives, and operational prioritiesPerform other duties as assignedEducation/Experience/SkillsHigh school diploma required; associate's or bachelor's degree preferredMinimum 4 years of administrative experience supporting senior-level leadersExperience supporting senior-level leaders and working with internal and external stakeholdersExperience preparing presentations, reports, and business correspondenceAbility to independently manage complex schedules, competing priorities, and multiple projectsExperience handling confidential and sensitive business informationProficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointExperience coordinating meetings, events, and travel arrangements, including international travelExperience processing expense reports and managing business expenses through Concur or similar systemsStrong organizational skills with exceptional attention to detail and follow-throughAbility to work independently and collaboratively in a fast-paced environmentAbility to travel occasionally as business needs requirePhysical RequirementsWhile performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs.Salary Range$30.87–$38.61 USDWhat We Offer US-Based Employees:Competitive base, bonus, new hire and ongoing equity packagesMedical, dental, and vision insuranceEmployer-paid life, disability, business travel and EAP coverage401(k) Plan with a fully vested company match 1:1 up to 5%Employee Stock Purchase Plan with a 2-year purchase price lock-in15+ vacation days13 -15 paid holidays, including office closure between December 24th and January 1st10 days of paid sick timePaid parental leave benefitTuition assistanceEEO Statement (US-Based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn't exactly what we describe here.It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia's career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at View email address on click.appcast.io or View phone number on click.appcast.io.Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.