Legal Secretary

A national law firm is seeking an experienced Paralegal / (Legal Secretary) to support multiple attorneys within a fast paced litigation and labor and employment practice. This role requires a highly organized professional who thrives in a collaborative legal environment and can manage multiple priorities while maintaining exceptional attention to detail. This is a hybrid role based in Sacramento , requiring three days per week in the office, with Wednesday serving as the core in office day. Key Responsibilities Coordinate attorney support across internal teams including billing, calendar, and attorney resource teams Prepare and submit accurate work requests with detailed instructions and documentation Communicate with case teams to avoid duplicate work submissions Track and verify court and administrative deadlines and proactively notify attorneys Create and maintain litigation matters within Virtual Binder Prepare and finalize Tables of Contents (TOC) and Tables of Authorities (TOA) using Best Authority Coordinate document preparation and finalization for court and agency filings Manage electronic filings (e filing) with courts and administrative agencies Maintain organized records and filings in NetDocuments Assist with New Client Matter (NCM) creation and ensure compliance with firm standards Coordinate transcription services for audio recordings Work with office services to assemble and print documents Maintain attorney contact lists through Outlook and CRM systems Submit daily task logs outlining project updates and assignments Assist with reviewing and revising client pre bills when required Qualifications 10+ years of litigation support experience in a professional legal environment Strong organizational skills with the ability to support multiple attorneys and manage competing deadlines Excellent time management and ability to anticipate attorney and case needs Strong written and verbal communication skills Advanced proficiency with Best Authority for TOC and TOA creation Extensive knowledge of court rules and electronic filing procedures (ECF) Strong proficiency in Microsoft Office, Outlook, and Adobe Acrobat Experience with NetDocuments or similar document management systems Experience using BigHand Create to produce compliant legal documents preferred Knowledge of legal terminology and litigation processes Salary range $82,000 – $104,000 , depending on experience Eligible for performance based bonuses Hybrid work environment with three days in office #J-18808-Ljbffr