Staffing and Scheduling Coordinator - FT

Job Description

Job Description

Staffing and Scheduling Coordinator 

Come and Join Our Brookwood Family and Together Create an Environment of Care & Excellence

  Job Summary

Responsible for comprehensive development and management of the working and master schedules to maintain appropriate staffing levels in the nursing department with consideration to acuity and budget.

•         Actively participates in the overall management of labor costs through strict adherence to schedule management in the electronic scheduling system fair and consistent scheduling practices, tracking unplanned labor hours, managing bonus eligibility and payment amounts.

•     Understands Payroll-Based Journal (PBJ) requirements and CMS regulations as it relates to payroll and timekeeping for complaint reporting purposes.

•      Audits to ensure all hours worked in nursing are recorded correctly, to include agency/contractor worker hours, and all work rule transfers are complete for PBJ reporting purposes.

•         Interacts with candidates during the post offer phase to discuss and assign their schedule pattern to ensure continuity of care and balanced daily coverage.

•         Ensures staffing levels align with budgeted PPD based on current census; consults with Director of Nursing for guidance as needed to meet patient care needs. Compliance with all state and federal staffing requirements.

•         Maintains all schedule patterns in the electronic scheduling system and uses this information to determine staffing and recruiting needs for the department of nursing.

•         Actively manages all schedules for posting, daily deployment, and CMS Staff Posting requirements for the nursing departing using the electronic scheduling system.

•         Receives and manages replacement needs for staff call offs.

•         Updates all temporary and permanent schedule changes, daily, using the electronic scheduling system for staffing levels management purposes. This includes entry of pending time-off codes for planned absences.

•         Maintains a record of absenteeism using the electronic scheduling system and point accumulation, if applicable, and reports to the Director of Nursing.

•         Timely records all Leaves of Absence, special requests, time-off and holiday requests, and requests for schedule changes in the electronic scheduling system.

•         Obtains appropriate and timely approval for time-off requests, shift trades, and vacation requests. Files and records all requests.

•         Attends routine staffing meetings and reports to the Administrator, Director of Nursing, and the Human Resources Manager, all staffing related information as outline on the Daily Staffing Meeting Minutes form, to include unplanned hours from previous day, hours scheduled for days discussed and budgeted hours.

•         Maintains log of Bonuses to ensure eligibility and accuracy for payroll purposes; provides log to Payroll Clerk for entry for timely and accurate payroll.

•         Maintains accurate employee telephone numbers for off shift managers and Phone List. Reports any telephone number changes to HR to keep information updated in Empeon HRIS.

•         Maintains assignments and hours worked in the distinct unit in the department within the electronic scheduling system; updates permanent nursing unit assignment changes in Empeon HRIS.

•         Reviews and utilizes all scheduling related Kronos reports to assist in effective staffing and scheduling management.

•         Performs any miscellaneous work assignments as may be required.

•       Associate degree preferred. Extensive experience directly related to staffing, scheduling, and budget management required .

Computer skills, clerical skills, typing skills, and strong math skills required. Staffing and scheduling experience required.

•         Exerting up to 20 pounds of force to lift, carry, push, pull or otherwise move objects, including the human body and supplies, talking, hearing, seeing.

DFWP/EOE/M/F