Assistant Director of Events

Assistant Director of Events

University of California, Berkeley, Haas School of Business Berkeley, CA

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.

The primary responsibility of this position is to support logistics and execution of Dean's Office and Degree Program events as part of the Haas Events and Space Planning Team. Additionally this position assists in support of event policy and process communication. This position requires a high level of diplomacy and interaction with stakeholders at all levels. Stakeholders include Haas senior leadership, staff, professional and ladder faculty, and UG and Graduate students.

• Plans, organizes and implements small events or portions of larger events such as conferences, program events, Commencement, Receptions and VIP briefings, including being assigned responsibility for a specific event segment such as parking / transportation, catering, etc.
• Contributes and participates in Dean's Office and Degree Program events planning and collaborating with various stakeholders.
• Under the direction of the Director of Events, negotiates and secures contracts, permits and certificates of insurance in accordance with campus and the Office of Risk Management policies and procedures.
• Manages and tracks event budgets.
• Manages small events.
• Serves as a liaison to and resource for event constituents and staff in advance of and during events.
• Provides guidance for Event Planning.
• Monitors and responds to Departmental emails.
• Communicates policies, procedures and processes.
• May hold responsibility for updating portions of the department website.
• Participates in and, in some cases, leads staffing plans, including creation of staff schedules for events including acting as on-site staff liaison for vendors, colleagues, and speakers.
• Professional Learning and Growth. Embraces the principle of "Students Always" by engaging in opportunities for training, workshops, seminars and continuing education pertinent to the position or at the suggestion of the supervisor.
• Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas.
• Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
• Maintain knowledge of the Event & Space Management Team business processes in order to provide backup support to the team.
• Other duties as assigned.

Working knowledge of concepts, principles and practices of event planning and production and public relations.

Working knowledge of and/or ability to learn about the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

Working organizational skills, including skill in effectively coordinating and organizing multiple details.

Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.

Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.

Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.

Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

Excellent interpersonal skills, demonstrating a desire to establish and maintain positive & professional working relationships with colleagues, students and team members.

Bachelor's degree in related area and/or equivalent experience/training.

This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid biweekly at an hourly rate and is eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $30.17 - $41.04.

To apply, please submit your resume and cover letter.

This is not a visa opportunity.

This recruitment has 2 openings.

The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.