Office Administrator

Our client, a prestigious financial services firm in Manhattan, is seeking a Receptionist / Facilities Coordinator to support the day-to-day operations of their office. This individual will serve as the first point of contact for visitors, manage the front desk, coordinate conference rooms and meeting logistics, assist with facilities requests, and ensure the office provides a first-class experience for employees and guests. This is a fully onsite position, Monday through Friday, from 7:30 AM to 4:30 PM. The ideal candidate will have 1–3 years of experience in a receptionist, front desk, guest services, or facilities role and must come from a hospitality background, such as a hotel, luxury hospitality, or private club environment. Responsibilities Include: Greeting and welcoming clients, visitors, and vendors as the first point of contact Answering and directing incoming phone calls in a professional manner Coordinating conference room schedules, meeting setups, and catering requests Assisting with facilities requests, office maintenance issues, and vendor coordination Managing incoming and outgoing mail, deliveries, and office supplies Supporting general office administration and ad hoc projects as needed Maintaining a clean, organized, and welcoming office environment Requirements: 1–3 years of experience in a receptionist, front desk, guest services, or facilities support role Hospitality background required (hotel, luxury hospitality, private club, or similar) Professional, polished demeanor with exceptional customer service skills Strong organizational and communication skills with the ability to multitask Proficiency in Microsoft Office (Word, Outlook, and Excel) Ability to work onsite Monday through Friday, 7:30 AM–4:30 PM #J-18808-Ljbffr