Executive Operations Assistant

Job Description

Job Description

Executive Operations Assistant

Imagine Development LLC
Kona Side, Big Island, Hawaii
Full-Time | In-Office

Behind every successful construction company is someone who keeps the details organized, the priorities moving, and the team aligned.

Imagine Development is looking for an Executive Operations Assistant to work directly with company leadership, providing the organizational support that keeps projects, communication, and day-to-day operations running smoothly.

This is more than a traditional administrative role. You'll become a trusted partner to the owner, helping create structure, improve follow-through, and ensure important priorities never fall through the cracks.

If you're proactive, highly organized, and enjoy bringing order to a fast-moving environment, we'd love to meet you.

Imagine Development specializes in custom residential construction, renovations, and design-build services throughout Hawaii. We build distinctive homes while creating an exceptional experience for our clients through craftsmanship, collaboration, and attention to detail.

As we continue to grow, we're looking for someone who enjoys supporting a team that's passionate about building exceptional homes.

As Executive Operations Assistant, you'll support leadership while helping keep office operations organized and projects moving forward.

Your responsibilities include:

• Manage calendars, meetings, appointments, and scheduling for company leadership
• Track action items and follow up to ensure commitments are completed
• Organize project information, documents, and company records
• Coordinate communication with clients, subcontractors, vendors, and team members
• Assist with meeting preparation, agendas, and follow-up notes
• Help coordinate office activities and internal team meetings
• Support day-to-day administrative and operational tasks across the business
• Identify opportunities to improve organization, communication, and workflow efficiency

• 3+ years of experience in executive support, office administration, or operations coordination
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Self-motivated with excellent follow-through
• High attention to detail and commitment to accuracy
• Professional, dependable, and positive attitude
• Construction, real estate, or project-based business experience is a plus, but not required

In this role, you will:

• Keep leadership organized, informed, and focused on high-value priorities
• Ensure important tasks, meetings, and follow-ups happen on time
• Maintain organized project information and office systems
• Provide timely, professional communication with clients and trade partners
• Help create a well-organized office that supports efficient project delivery

• Work directly with company leadership and make a meaningful impact
• Be part of a growing custom residential builder with long-term opportunities
• Collaborative, supportive team environment
• Competitive compensation based on experience
• Opportunity to grow your responsibilities as the company continues to expand
• Help build exceptional homes while supporting a business that values quality, integrity, and teamwork

If you're someone who enjoys creating order, staying one step ahead, and helping a growing business operate more efficiently, we'd love to hear from you.

Please submit your resume along with a brief introduction describing your experience supporting executives, coordinating operations, or managing office administration. We'd also love to know what interests you about joining Imagine Development.

Imagine Development LLC is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.