Executive Administrative Assistant

Executive Administrative Assistant Our client is seeking an Executive Administrative Assistant to provide high-level administrative support to four Senior Vice Presidents within the Finance organization. This role requires a detail-oriented professional with 710 years of experience managing complex calendars, travel arrangements, and financial documentation in a fast-paced corporate environment. Responsibilities & Qualifications Provide comprehensive administrative support to four Senior Vice Presidents, including calendar management, meeting coordination, and scheduling Manage complex travel arrangements, event planning, and expense/travel report reconciliation using AMEX Global Business Travel Process financial documents including statements of work, purchase orders, invoices, and expense reports with accuracy and timeliness Support supplier and vendor management activities through the Coupa system Create presentations, prepare meeting materials, and maintain accurate documentation using Microsoft Office suite Interact professionally with internal employees, external clients, and advisors while maintaining confidentiality and organizational professionalism Anticipate business needs, identify potential issues, and propose proactive solutions to support executive operations Coordinate both on-site and off-site events and perform additional duties as assigned Requirements 710 years of executive-level administrative support experience Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft Teams Demonstrated expertise with Coupa, Nitro Pro, and AMEX Global Business Travel systems Strong organizational and calendar management skills with ability to manage multiple competing priorities Experience with travel planning, expense report processing, and purchase order handling Excellent written and verbal communication skills with keen attention to detail 1099 or independent contractor status (own corporation) required; must be able to work on a contract basis