Bookkeeper

Compensation: $4,000 per month ($48,000 annually) Benefits: Benefits are not currently offered Reports to: Director of Operations and Ownership Position Summary Les BBQ is looking for a dependable, highly organized Bookkeeper and Office Manager to oversee the company’s day-to-day financial administration, provide light HR support, and keep the administrative side of the business running efficiently. Les BBQ operates across three primary revenue channels: restaurant, e-commerce, and catering/events. This position will maintain accurate financial records across the business and provide management with clear, timely information about cash, revenue, expenses, payroll, accounts payable, and outstanding liabilities. This is a hands-on role for someone who takes ownership, follows through, protects confidential information, and is comfortable working in a fast-moving small-business environment. Key Responsibilities Bookkeeping and Financial Reporting Maintain accurate and current books in QuickBooks. Reconcile bank accounts, credit cards, loans, merchant deposits, and financial transactions. Reconcile revenue from the restaurant, e-commerce, catering, events, and other sales channels. Complete month-end close and deliver accurate financial reports by the fifth business day of each month. Prepare weekly cash reports showing cash on hand, expected deposits, upcoming obligations, and projected cash needs. Maintain supporting documentation for all transactions. Assist management with budgets, forecasts, cost reviews, and financial analysis. Coordinate with the company’s CPA, tax professionals, payroll provider, and other outside financial partners. Maintain organized records for sales tax, payroll tax, income tax, and other compliance obligations. Accounts Payable Maintain a complete and accurate list of vendor balances, due dates, payment terms, and past-due obligations. Enter and organize vendor bills promptly. Reconcile vendor statements and resolve discrepancies. Prepare a weekly proposed payment schedule for management approval. Make approved payments on time while helping management protect company cash flow. Communicate professionally and consistently with vendors regarding balances and payment timing. Ensure expenses are properly categorized and supported by invoices or receipts. Prevent duplicate, unauthorized, or undocumented payments. Accounts Receivable Create and track invoices for catering, events, wholesale accounts, partnerships, and other customers. Monitor outstanding balances and follow up promptly on overdue invoices. Process and properly record incoming payments. Provide management with a weekly accounts-receivable aging report. Work toward collecting all balances within agreed payment terms and preventing invoices from becoming more than 60 days past due. Payroll and Light HR Prepare and process payroll accurately and on time. Review employee hours, pay rates, overtime, deductions, reimbursements, and payroll changes before processing. Maintain confidential and organized employee records. Assist with onboarding and offboarding, including required forms, payroll setup, system access, and company property. Maintain employment documentation, including offer letters, acknowledgments, disciplinary records, and separation documents. Track time-off requests, attendance documentation, and required employee certifications. Help management maintain consistent HR processes and workplace policies. Coordinate workers’ compensation, unemployment, and other routine employment-related administrative matters. Escalate sensitive employee or legal issues to management or outside professionals. Office Management and Administrative Support Maintain organized digital and physical company records. Manage routine correspondence, document requests, mail, and administrative deadlines. Keep licenses, permits, insurance documents, contracts, and renewals organized and current. Assist management with scheduling, document preparation, reporting, and follow-up. Help document and improve administrative and financial processes. Ensure assigned tasks are completed without repeated reminders. Support the restaurant, e-commerce, catering, and leadership teams as administrative needs arise. Performance Expectations Accurate books closed by the fifth business day of each month. Weekly financial reporting delivered consistently and on time. Bank, credit-card, merchant, and loan accounts fully reconciled each month. Accurate payroll processed without preventable errors. Complete visibility into vendor balances, due dates, and upcoming cash requirements. Prompt invoicing and consistent collection of outstanding receivables. Accurate and organized employee records. No missed tax, licensing, insurance, payroll, or compliance deadlines. Clear communication and consistent follow-through with management, employees, customers, and vendors. Required Qualifications Proven bookkeeping, accounting-support, or office-management experience. Proficiency with QuickBooks and Microsoft Excel or Google Sheets. Experience managing accounts payable, accounts receivable, reconciliations, and payroll. Strong attention to detail and an ability to identify discrepancies. Ability to maintain confidentiality and handle sensitive financial and employee information. Strong organization, communication, and follow-through. Ability to work independently, prioritize competing responsibilities, and meet firm deadlines. High level of integrity, accountability, and professional judgment. Preferred Qualifications Experience in a restaurant, food-service, e-commerce, retail, or other multi-channel business. Familiarity with point-of-sale systems, Shopify, payroll platforms, and merchant-processing reports. Experience with employee onboarding, personnel files, and basic HR administration. Experience working with outside accountants, tax professionals, vendors, and payroll providers. This is an on-site position at Les BBQ’s headquarters in South Salt Lake City, Utah. The role works closely with ownership, operations leadership, department managers, employees, vendors, and outside financial professionals. Les BBQ is an equal-opportunity employer. #J-18808-Ljbffr Les BBQ