Billing Supervisor

Accounts Receivable Supervisor

Position Summary

The Accounts Receivable Supervisor will lead the day-to-day billing and accounts receivable function, with a primary focus on government contract invoicing, collections, reconciliations, and financial reporting. This position oversees the full billing lifecycle across multiple contract types while ensuring invoices are accurate, compliant, submitted on time, and properly reflected in the general ledger. The role also provides direct supervision to the accounts receivable team and works closely with Accounting, Contracts, and program stakeholders.

Key Responsibilities

• Lead the full-cycle billing process for government contracts, including CPFF, FFP, and T&M contract types.
• Oversee invoice preparation, supporting documentation, indirect cost application, fee recognition, electronic submission, and collections.
• Review system-generated invoices for accuracy and compliance with contractual billing requirements.
• Manage invoice submissions through government and customer billing platforms.
• Establish and maintain standardized billing procedures, processes, templates, and internal controls for the A/R team.
• Research and resolve discrepancies between internal accounting records and customer records.
• Prepare reconciliations of cumulative billings, cash receipts, and outstanding balances.
• Review monthly unbilled receivables and analyze timing differences between revenue recognition and customer billing.
• Prepare and review monthly invoicing status reports for management.
• Partner with Contracts personnel to ensure final invoices are completed prior to contract closeout deadlines.
• Monitor outstanding receivables and oversee collection activities.
• Ensure cash receipts are accurately matched and applied to customer invoices.
• Support the monthly financial close and reconcile general ledger accounts associated with accounts receivable.
• Review and approve credit memos and invoice voids.
• Oversee project setup and maintenance within Deltek Costpoint to ensure projects are established with accurate attributes.
• Supervise, guide, and support accounts receivable staff while maintaining consistent billing practices.

Qualifications

• Bachelor’s degree in Accounting or a related field preferred.
• At least 5 years of experience in government contract billing and collections.
• Hands-on experience with Deltek Costpoint and government invoicing platforms such as WAWF, VIPERS, IPP, and iRAPT .
• Strong understanding of GAAP revenue recognition principles.
• Knowledge of FAR Cost Principles and government contract cost allowability requirements.
• Strong Excel and general Microsoft Office skills.
• Excellent written and verbal communication skills.
• Ability to successfully complete required background screening and obtain and maintain necessary security clearances.
• U.S. citizenship required.