Executive Assistant

About the role The Executive Assistant provides professional administrative and organizational support to the President and serves as a trusted resource in the day-to-day operation of the business. This position helps manage priorities and competing demands, coordinate information and schedules, maintain accurate records, and ensure important tasks and commitments are handled with care and follow-through. What you’ll do Provide day-to-day administrative support to the President and assist with managing priorities and competing demands Manage calendars, appointments, meetings, and related scheduling needs Coordinate meeting preparation, documentation, action items, and follow-up Prepare, organize, and maintain correspondence, reports, records, and other business documents Track deadlines, commitments, and outstanding items to support timely completion Serve as a professional point of contact for internal and external communications Maintain organized, accurate, and accessible digital and physical records Establish, maintain, and improve administrative procedures, checklists, and workflows Maintain order logs, administrative documentation, and other business records Coordinate office supplies, purchase orders, and routine administrative needs Maintain accurate and confidential documentation and information Use Microsoft Word, Excel, Outlook, and other business systems effectively Provide administrative support for purchasing, inventory, ordering, receiving, vendor coordination, equipment, and facility needs Maintain accurate documentation related to vendors, purchasing, inventory, and other operational activities Assist with deposits, invoices, reporting, reconciliations, and other routine financial administrative processes as assigned Identify discrepancies, missing information, or potential issues and communicate them promptly Support established company policies, procedures, and internal controls Develop a working understanding of the business and how administrative activities support its overall operation Coordinate information between ownership, management, employees, vendors, clients, and other business contacts Communicate clearly, professionally, and appropriately across departments and locations Support a consistent flow of information so that priorities, decisions, and next steps are understood Build productive working relationships while maintaining appropriate professional boundaries Assist with company projects, events, and special initiatives as assigned Coordinate schedules, documentation, communications, and follow-up for assigned projects Help bring organization and structure to new initiatives and changing priorities Take ownership of assigned responsibilities and follow them through to completion Assist with general store operations and administrative needs as assigned Support communication and coordination between departments as needed Qualifications Experience supporting legal or confidential business matters, with the ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately Strong organizational skills and exceptional attention to detail Excellent written and verbal communication skills and a professional presence Proficiency with Microsoft Word, Excel, Outlook, and other common business technology Ability to manage multiple priorities, meet deadlines, and maintain accuracy Strong judgment, discretion, and ability to handle confidential information appropriately Ability to work independently, take initiative, and follow assignments through to completion Strong critical-thinking and problem‑solving skills Ability to provide thoughtful, objective perspective and maintain professionalism in a variety of situations 100% Employer-Paid Medical, Dental & Vision: We cover the full cost of employees premiums for Medical, Dental, and Vision insurance Full coverage for Identity Theft insurance The pay range for this role is: 24 - 28 USD per hour (Lee Read Diamonds) #J-18808-Ljbffr Lee Read Diamonds