Accounts Payable Clerk

Summary:

Summerhill Landscapes is seeking a highly organized and detail-oriented Accounts Payable Clerk to support the company's financial operations. The Accounts Payable Clerk is responsible for processing vendor invoices, ensuring timely and accurate payments, reconciling vendor accounts, and maintaining complete financial records. This position works closely with the Accounting, Operations, Purchasing, and Project Management teams to ensure expenses are properly documented, approved, and recorded in accordance with company policies.

Essential Duties and Responsibilities

• Receive, review, and process vendor invoices for accuracy, completeness, and proper authorization
• Match invoices with purchase orders, contracts, receiving documentation, and supporting records
• Verify coding of invoices to the appropriate general ledger accounts, departments, and projects
• Prepare and process weekly check runs, ACH payments, wire transfers, and other approved payment methods
• Maintain accurate accounts payable records and vendor files
• Reconcile vendor statements and investigate discrepancies in a timely manner
• Communicate with vendors regarding payment status, invoice questions, and account issues while maintaining positive business relationships
• Monitor payment due dates to ensure timely payments and maximize available vendor discounts
• Assist with month-end and year-end closing activities, including accruals and account reconciliations
• Prepare and maintain reports related to accounts payable activity
• Ensure compliance with company policies, accounting procedures, and internal controls
• Assist with annual audits by providing requested documentation and supporting records
• Maintain confidentiality of financial information and vendor data
• Collaborate with internal departments to resolve invoice discrepancies and obtain required approvals
• Assist with other accounting and administrative duties as assigned

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred
• Minimum of 2 years of accounts payable or general accounting experience preferred
• Experience in the construction, landscaping, agriculture, or service industry is a plus
• Working knowledge of accounts payable procedures and general accounting principles
• Experience with accounting software and Microsoft Office, particularly Excel
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Ability to maintain confidentiality and exercise sound judgment

Knowledge, Skills, and Abilities

• Strong understanding of accounts payable processes and internal controls
• Ability to analyze invoices and identify discrepancies
• Proficiency in Microsoft Excel, Outlook, and accounting software
• Strong mathematical and reconciliation skills
• Excellent organizational, problem-solving, and customer service skills
• Ability to work independently while collaborating effectively with internal departments
• Ability to adapt in a fast-paced, deadline-driven environment