Records Clerk

Job Description

Job Description

We are looking for a detail-oriented Records Clerk to support document and file operations in a corporate law firm setting in Washington, DC. This Long-term Contract opportunity is ideal for someone who can balance accuracy, responsiveness, and confidentiality while serving internal and external stakeholders. The role focuses on maintaining organized records, coordinating file activity, supporting scanning initiatives, and ensuring information is accessible, secure, and managed according to firm policies.

Responsibilities:

• Manage the full lifecycle of physical and electronic files, including opening new matters, updating existing records, and preparing materials for storage or disposal.

• Enter and maintain accurate information in records databases to support reliable tracking, reporting, and retrieval of client and matter files.

• Organize, label, shelve, relocate, and monitor files to keep record inventories current and accessible across internal and off-site locations.

• Respond to file requests by locating, checking out, and recovering records promptly, while following up on outstanding items as needed.

• Process incoming records and scan documents on a daily basis, ensuring images are reviewed for quality and saved correctly in the document management system.

• Coordinate scanning and retrieval projects with departments, work teams, and external service providers to meet operational deadlines.

• Use barcode scanning tools and related systems to record file movement and maintain visibility into document locations.

• Support records retention and destruction activities, including preparation of inactive files for off-site transfer and oversight of secure shred bin routing.

• Maintain daily activity logs and assist with research requests involving client and matter data across firm databases.

• Handle all records-related work with a high degree of discretion and provide additional support for departmental projects and requests as assigned.

• MUST HAVE LegalKEY experience

• Prior experience in records management, file administration, or document services, preferably within a legal or administrative services environment.

• Proficiency with Microsoft Word, Excel, Outlook, and Adobe document tools for file handling, tracking, and scanning tasks.

• Familiarity with document management and records systems such as eDocs DM, Autonomy, or similar platforms.

• Strong written and verbal communication skills for working effectively with clients, colleagues, and external vendors.

• Ability to manage detailed, repetitive work accurately while meeting deadlines in a fast-paced office setting.

• Understanding of confidentiality standards, records retention practices, and secure handling of sensitive information.

• Comfortable performing physical file movement, shelving, and retrieval tasks as part of daily records operations