Administrative Assistant

Administrative Assistant

Job Category: Admin

Full-Time

Altivera Corporate Office 8181 E Tufts Ave Denver, CO 80237, USA

Description

What You'll Work On

• Coordinate travel arrangements including flights, hotels, transportation, and itineraries
• Assist with planning and coordination of internal meetings, trainings, and company events
• Maintain office snack, beverage, and supply inventory; place orders and restock common areas as needed
• Support office upkeep and organization, including vendor coordination and shared space maintenance
• Collect, organize, and track receipts and documentation for company credit card expense reporting
• Maintain clean and organized common areas and meeting spaces
• Support scheduling, calendar coordination, and meeting room bookings
• Perform routine administrative support tasks including data entry and document organization
• Provide administrative and coordination support to senior leadership as needed

Competencies & Skills Needed:

• Adaptability & Initiative Demonstrates flexibility in a fast-paced environment, adjusts to shifting priorities, and proactively identifies opportunities to improve efficiency and organization.
• Organization & Attention to Detail Maintains accurate records, manages multiple responsibilities effectively, and consistently demonstrates strong follow-through on assigned tasks.
• Communication & Professionalism Communicates clearly and professionally with employees, leadership, vendors, and visitors while maintaining a positive and service-oriented approach.
• Reliability & Accountability Demonstrates punctuality, consistency, and ownership of responsibilities while maintaining confidentiality and professionalism in all interactions.
• Collaboration & Teamwork Works effectively across departments, supports leadership initiatives, and contributes to a positive and collaborative office culture.
• Technical Proficiency Demonstrates working knowledge of Microsoft Office Suite including Outlook, Word, and Excel while utilizing systems and tools effectively to support daily operations.

Minimum Job Qualifications:

• High school diploma or equivalent preferred
• Previous administrative or office support experience preferred but not required
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Professional verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to work independently and maintain confidentiality
• Strong interpersonal and customer service skills
• Ability to occasionally lift and move office supplies or inventory items up to 30 pounds

Preferred:

• Experience supporting office operations, event coordination, or executive administration
• Experience with expense reporting or administrative coordination tasks in a corporate environment

Education Requirements:

• High school diploma or equivalent required
• Additional administrative training or coursework preferred

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.