Corporate Accounting Assistant

Job Description

Job Description

CORPORATE ACCOUNTING ASSISTANT

Jani-King International | Addison, TX

Keep the Numbers Moving. Support the Business. Grow with a Global Brand.

Jani-King International is the global leader in commercial cleaning franchising, with over 6,500 franchisees and 120 regional offices worldwide . For more than 55 years , we’ve partnered with organizations across healthcare, education, hospitality, government, retail, and more — delivering consistent service, strong operational support, and trusted national account solutions.

We are seeking a  detail-oriented and dependable Corporate Accounting Assistant to support the  daily financial operations of our corporate headquarters in  Addison, TX . This role plays an important part in ensuring corporate and master-level financial activity — including accounts payable and vendor relations — is processed accurately, documented properly, and completed on time throughout the month.

It is well-suited for someone who values  structure, consistency, and accountability , and who takes ownership of their work in a fast-paced, deadline-driven accounting environment.

Department: Accounting & Finance | Schedule: Full-Time • Monday–Friday • 8:00 AM – 5:00 PM

Position Summary

The Corporate Accounting Assistant plays an essential role in supporting corporate and master-level accounting functions, including invoicing, accounts payable, vendor relations, expense processing, allocations, and month-end close activities. Reporting directly to the  Corporate Controller , this position ensures transactions are entered accurately, properly documented, and completed on schedule throughout the monthly accounting cycle, while also serving as the primary point of contact for vendors on AP matters.

This is a hands-on, high-detail role that supports multiple corporate accounts and recurring financial processes. You’ll collaborate closely with the accounting team to maintain clean records, meet time-sensitive deadlines, and ensure the company’s financial data remains accurate and audit-ready.

Key Responsibilities

Corporate Billing & Invoicing

• Prepare and post corporate accounts receivable invoices in Traverse with accurate coding and supporting documentation
• Maintain recurring billing schedules and process monthly charges across corporate accounts
• Generate and post invoices related to property taxes, leases, licenses, benefits, royalties, and corporate obligations
• Review billing data for accuracy and completeness, resolving discrepancies prior to posting

Master Account Allocations

• Enter and track master-level royalty, advance, and benefit-related transactions
• Process allocations for payroll taxes, 401(k) contributions, AT&T Mobility, background checks, and international royalties
• Ensure all allocations are properly documented and aligned with reconciliation schedules
• Support accurate and timely reporting for corporate and master account activity

Vendor Relations & Accounts Payable

• Serve as the primary point of contact for vendors on AP matters — proactively calling and emailing to resolve invoice discrepancies, confirm payment status, and maintain strong vendor relationships
• Enter accounts payable invoices with accurate coding and supporting documentation; verify department head approvals are in place before invoices move forward for payment
• Prepare and process payment registers (including IT invoices, legal, aviation, and rent) on a recurring monthly schedule, routing for approval
• Maintain and reconcile multiple check registers, ensuring accuracy and audit-readiness across accounts

Sales Tax & Compliance

• Prepare and file sales tax returns across multiple states, ensuring accuracy and on-time filing
• Maintain organized documentation to support tax filings and audit requests

Expense Processing & Month-End Close

• Post weekly and monthly expense entries in Traverse in accordance with established timelines
• Process Concur expense reports with accurate coding and required receipts
• Record recurring expenses including postage, vendor contracts, office supplies, sponsorships, and service agreements
• Support month-end close activities by completing all required entries and documentation on schedule

Documentation, Compliance & Team Support

• Scan, upload, and maintain financial documentation for audit readiness and compliance
• Maintain organized digital and physical accounting records in accordance with company standards
• Provide ad hoc accounting and administrative support to the Corporate Controller and accounting team
• Cross-train and serve as backup support for other accounting team members as needed

What We’re Looking For

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred (Bachelor’s degree a plus), or equivalent hands-on accounting experience
• 1–3 years of hands-on accounting or financial administrative experience, ideally in a corporate or multi-entity environment
• Previous accounts payable experience preferred, along with the confidence to proactively call or email vendors to resolve invoice discrepancies
• Working knowledge of basic accounting principles, including invoicing, accounts payable, expense processing, allocations, and general ledger activity
• Strong proficiency in Microsoft Excel, including data entry, basic formulas, and reconciliation support
• Experience working within an accounting system or ERP platform (Traverse or similar systems preferred)
• Ability to manage recurring deadlines and monthly close cycles with accuracy and consistency
• Exceptional attention to detail with the ability to identify discrepancies and follow issues through to resolution
• Highly organized and process-oriented, with the ability to manage multiple tasks without sacrificing accuracy
• Strong time management and prioritization skills in a deadline-driven environment
• Professional written and verbal communication skills, with the ability to work effectively across departments
• Demonstrated reliability, accountability, and follow-through on assigned responsibilities
• Ability to handle confidential and sensitive financial information with discretion and professionalism
• Comfortable working onsite in a structured office environment with limited remote flexibility

Why You’ll Love Working Here

???? Competitive Compensation Package

$24 – $26 per hour

Based on experience • Medical, dental, vision • Paid vacation • Paid holidays • PTO

• Stability: Be part of a well-established global organization with a long track record of success and continued growth.
• Team Environment: Work alongside an experienced, collaborative accounting team that values accuracy and accountability.
• Professional Development: Gain hands-on exposure to corporate accounting operations, accounts payable, recurring cycles, and month-end close processes.
• Consistency: Enjoy a predictable schedule, structured workflows, and clear expectations that support work-life balance.

Location and Work Environment

This position is based at  Jani-King International’s Corporate Headquarters in Addison, Texas , a professional, fast-paced environment that serves as the central hub for the company’s corporate, regional, and franchise operations.

The Corporate Accounting Assistant works on-site as part of the Corporate Accounting & Finance team, supporting invoicing, accounts payable, allocations, expense processing, and month-end close activities for corporate and master-level accounts. This role requires regular collaboration with internal teams including Accounting, Finance leadership, Operations, Franchise Support, and Regional Offices, as well as ongoing coordination with external vendors.

The work environment is structured, detail-oriented, and deadline-driven, with a strong emphasis on accuracy, organization, and accountability. This is a  fully onsite, office-based position with a standard schedule of  Monday through Friday, 8:00 AM to 5:00 PM , with occasional flexibility required during month-end close, audit cycles, or peak accounting activity.

Apply Today — A Role with Room to Grow

If you’re seeking a hands-on corporate accounting position where precision, ownership, and consistency are valued, we encourage you to apply!

“At Jani-King, we don’t just build careers — we build opportunity.”

NO RECRUITERS OR PHONE CALLS, PLEASE