Administrative Assistant

Job Description

Job Description

Alianza Security Professionals
Richardson, TX | Full-Time | In-Person
Monday–Friday, 8:00 AM–5:00 PM
Starting Pay: $20.00-$23.00/hour

About the Position

Alianza Security Professionals is looking for an organized, dependable, and motivated Administrative Assistant to join our team in Richardson, Texas.

This is a great opportunity for someone who enjoys staying organized, helping people, working on a variety of projects, and learning how a growing company operates behind the scenes.

You’ll work closely with company leadership and assist with recruiting, employee onboarding, HR documentation, internal communications, office organization, compliance tracking, and special projects.

We’re looking for someone who wants more than just a desk job. This position has plenty of opportunity to learn, take on additional responsibility, and grow into a higher-level administrative, HR, recruiting, executive support, or operations role.

What You’ll Do

Administrative & Executive Support

• Provide day-to-day administrative support to company leadership
• Help organize deadlines, follow-ups, records, meetings, and ongoing projects
• Draft and proofread emails, letters, announcements, forms, and other company communications
• Maintain organized digital and physical files
• Assist with calendars, meetings, task tracking, and special projects
• Communicate professionally with employees, applicants, managers, vendors, and clients
• Handle confidential employee and company information with care and discretion

Recruiting & Hiring

• Create and post job advertisements
• Review applications and help identify qualified candidates
• Conduct initial phone screenings using established interview questions
• Schedule interviews and communicate with applicants
• Send interview confirmations, follow-ups, and hiring paperwork
• Help prepare new employees for onboarding and orientation
• Follow up on missing documents and hiring requirements

HR & Employee Documentation

• Maintain organized and accurate employee files
• Track required licenses, certifications, acknowledgments, and employment documents
• Assist with state licensing, registrations, and employee transfers
• Help with onboarding, employee status changes, and offboarding paperwork
• Assist with recurring employee-file and documentation audits
• Track acknowledgments for company policies, handbooks, Codes of Conduct, and Post Orders
• Track uniforms, badges, keys, access cards, and other company-issued equipment

Communications & Creative Projects

• Assist with employee announcements and company communication platforms
• Help maintain templates, procedures, reference materials, and company resources
• Support occasional company events and cross-department projects

Office Support

• Help keep the office organized and running smoothly
• Monitor office supplies, employee materials, uniforms, and administrative resources
• Prepare materials for interviews, onboarding, meetings, and company projects
• Assist leadership with additional administrative needs as they arise

What We’re Looking For

You may be a great fit if you are someone who:

• Is highly organized and pays attention to details
• Follows through and can be trusted to complete projects
• Communicates professionally and comfortably with different types of people
• Can manage several responsibilities without losing track of deadlines
• Has good judgment and understands the importance of confidentiality
• Is comfortable working independently once given direction
• Is confident using computers, email, shared folders, and online systems
• Has working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
• Basic Canva or graphic-design experience (This can be trained)
• Is proactive and willing to ask questions when needed
• Notices when something is missing and takes initiative to help solve the problem
• Wants to learn, grow, and take on more responsibility over time

Previous experience in administration, human resources, recruiting, office support, or executive support is preferred , but we are also open to candidates with strong transferable skills, a great work ethic, and the ability to learn quickly.

Bilingual English/Spanish skills are preferred.

What You’ll Learn

You’ll gain hands-on experience with:

• Recruiting, hiring, onboarding, and offboarding
• Employee licensing and documentation
• HR and personnel-file administration
• Compliance and documentation tracking
• Reporting softwares like TrackTik and other company systems
• Professional employee communications
• Standard operating procedures
• Executive-level organization and follow-through
• Cross-department business operations

Compensation & Benefits

Pay: Starting at $20.00-$23.00 per hour, depending on experience

Benefits include:

• Health insurance, including Vision & Dental
• 401(k) with company matching
• Paid Time Off (PTO)
• Paid vacation
• Paid sick time
• Professional development and advancement opportunities

Opportunity for Growth

We want to find someone who can grow with us.

As you learn the position and demonstrate reliability, initiative, accuracy, good judgment, and strong follow-through, there is significant potential to take ownership of additional processes and advance within the company.

Growth and compensation opportunities will depend on performance, increased responsibilities, company needs, and your ability to manage processes independently.

Who Will Thrive Here?

You’ll probably enjoy this role if you’re the kind of person who naturally keeps things organized, remembers the details, notices when something hasn’t been completed, enjoys helping others, and likes making things run more smoothly.

We’re looking for someone who wants to build a career and become an important part of the team , not simply check items off a to-do list.

Visit us at alianzasecure.com for more information about us and what we do.

We look forward to hearing from you!