Executive Assistant

Job Overview Rutgers Biomedical and Health Sciences (RBHS) is an academic health center that integrates education, clinical care, and research across eight schools and several research centers. The position is for the Executive Assistant to the Department Chair of Obstetrics, Gynecology and Reproductive Sciences at the Robert Wood Johnson Medical School in New Brunswick, New Jersey. Responsibilities Update and maintain administrative policies and procedures for the department; analyze complex information requests and develop solutions to administrative problems. Coordinate projects and prepare correspondence, reports, and fiscal documents for the executive. Identify departmental staffing needs and maintain confidential personnel files and correspondence. Plan and schedule work to maximize effective use of employees, equipment, and materials within budgetary requirements. Maintain comprehensive knowledge of university and school policies and procedures. Maintain a master schedule of all executive standing meetings, including senior executives, dean, president, cabinet committees, and external events. Qualifications Bachelor’s degree in Business, Public Administration, or a related field with five (5) years of progressively responsible professional and/or administrative experience in the public or private sector; equivalent experience, education, and/or training may be substituted. Physical ability to stand, sit, walk, talk, and hear; lift up to 25 lbs; work in an office environment with moderate noise. Preferred Qualifications None specified. Benefits Medical, prescription drug, and dental coverage. Paid vacation, holidays, and various leave programs. Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options. Employee and dependent educational benefits (when applicable). Life insurance coverage. Employee discount programs. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. #J-18808-Ljbffr