Staff Accountant

Staff Accountant

BOSTON, MA ( • Finance

Job Type

Full-time

Description

Salary Range: $27.09 - $29.80 per hour

FLSA Status: Non-Exempt

Schedule: Full-time; Monday - Friday; 8-hour shift scheduled between 8:00AM - 5:00PM

Homelessness is a public health, social and racial justice issue!

Since 1984, St. Francis House has committed itself to healing the wounds of those impacted by an inequitable society and breaking down the barriers, including systemic racism that prevent all people from living lives of dignity.

St. Francis House is the State’s largest provider of day services supporting people who are at risk of or are experiencing homelessness. Located in the heart of downtown Boston, we compassionately welcome nearly 500+ adults through our doors every day who are seeking a safe and dignified refuge and opportunities to rebuild their lives. Our holistic approach allows us to deepen our impact by offering integrated programing that helps our guests achieve stability in the areas of housing, income, and behavioral health. Joining our team would provide you a dynamic opportunity to work with an interdisciplinary team of providers dedicated to solving this public health crisis.

We offer an extensive Benefits package!Up to 90% of individual insurance premiums paid for Harvard Pilgrim Health Care health insurance & Atlus dental insurance, 4 weeks of vacation and 13 holidays recognized per year, employer – paid life & disability insurance, a vested 403b retirement with 5% match, and much more!

Job Summary

The Staff Accountantprovides daily support to the Finance Department by performing various accounting and payroll related tasks for the organization and implementing financial controls necessary to safeguard the assets and financial integrity of the organization. The Staff Accountant is responsible for providing financial information by maintaining and reconciling accounts and preparing reports. The Staff Accountant duties also include managing payroll records by ensuring accuracy of employee data, computing wages and ensuring employees are paid correctly and on-time.

Essential Duties/ Responsibilities

Accounting Duties:

• Assists with preparation of monthly contract invoices and enters in the general ledger.

• Calculates and updates monthly expense allocations and other recurring entries

• Reconciles receivables and other assigned accounts monthly.

• Assists in audit preparation and verifies documentation needed and received.

Contributions/Receipts Duties:

• Validates batch totals on all gift reports received from Development.

• Records all gift batches in a timely manner in the general ledger.

• Downloads all electronic gift/donation reports and enters into the general ledger, including but not limited credit card, stock and ETF donations

• Collaborates with Development on a continuous basis to streamline processes and improve month-end reconciliation efficiency.

• Assists Manager of Internal & Compliance to reconcile contribution revenue with Development staff monthly

• Records non-gift receipts in a timely manner in the general ledger.

• Assists in tracking and reconciling grants and restricted funds expenditures

• Works in conjunction with the Intake & Billing Specialist to review and reconcile third-party medical billing activity for the Seeds of Change Day Treatment program

• Works in compliance with HIPAA and 42 CFR Part 2 regulations.

Payroll Duties:

• Reviews payroll records (whether manual or electronic timekeeping system) for accuracy and follows up on all discrepancies in a timely manner.

• Enters/review employee hours and time off information into the payroll system.

• Runs audit reports to verify payroll information.

• Prepares payroll journal entry.

• Manages employee sick and vacation data reports.

Additional Responsibilities:

• Exhibits professionalism and demonstrates integrity by working with passion, commitment, and honesty, acting in the best interests of colleagues and guests.

• Approaches work in a collaborating and caring manner interacting with insight, sincerity, and compassion.

• Recognizes and respects diversity.

• Demonstrates initiative, flexibility, and openness to change.

• Keeps current and proficient with necessary skills and knowledge; self-identifies training and development needs relevant to work area and responsibilities.

• Promptly, in good faith, reports any instances of suspected fraud, waste and abuse.

• Adheres to agency code of conduct.

• Performs other duties as assigned.

Requirements

• Excellent attention to detail with a sense of urgency for deadlines.

• Ability to maintain privacy and confidentiality.

• Proficient in Excel.

• Ability to maintain good working relationships with staff, vendors and other funders.

• Ability to meet communicated schedules and deadlines.

• Accuracy in daily work and other projects.

• Ability to work in independently and in a team environment, collaborating and interacting with insight, sincerity and compassion.

• Ability to sort and organize information and data.

• Exhibits professionalism and demonstrates integrity by working with passion, commitment and honesty.

• Ability to maintain current in necessary skills and knowledge; self-identifies training and development needs relevant to work and responsibilities.

• Demonstrates initiative, flexibility, and openness to change.

• Proficiency in English.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills

• Excellent organizational skills with attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to prioritize tasks and to delegate them with appropriate.

• Proficient with Microsoft Office Suite or related software.

• Ability to function well in a fast-pace and stressful environment.

• Basic understanding of and commitment to taking a person-centered, recovery-oriented, and trauma-informed approach.

• Strong analytical and problem-solving skills.

Education and Experience

• Associate's degree in accounting or related field with at least 2-3 years of related experience (bookkeeping, accounting, etc.) required.

• Bachelor’s degree and at least 1 year of accounting/bookkeeping experience in a non-profit setting, preferred.

• Payroll and payroll systems experience an asset.

• Non-profit experiences a plus.

• Experience with computers, including the use of email programs, web-based tools, common Microsoft Office applications (Outlook, Word, Excel), and accounting, general ledger software, required - SAGE preferred.

Work Environment & Activity

• Prolonged periods of sitting at a desk and working on a computer.

• Constantly operate computer and other office machinery, such as a calculator, copy machine, computer printer,

• Constantly sitting, visual acuity, computer use.

• Ability to bend, stoop, reach overhead to lift, move, organize payroll records/files.

• Occasional ability to lift and carry at 10-15 pounds.

If you are Ready to make a lasting impact in the lives of others, please complete our application process.

SFH is an Equal Employment Opportunity Employer. We are committed to fair and equitable employment practices and to fostering a workplace where all employees are respected, supported, and able to grow. In support of our mission, we encourage individuals from all backgrounds to apply, including those with lived experience of homelessness or recovery and those who have faced barriers to employment. We value the range of experiences and perspectives that strengthen our work in the community.

Reasonable accommodations may be made to enable individuals with disabilities to perform these duties.

This job description is subject to change and does not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.