Executive Assistant

Position: Executive Assistant / Coordinator

Location: Chicago, IL

Duration: 6+ Months

Additional Details

• Hybrid work model: onsite 3 days per week
• Flexibility on which 3 days are worked, though Wednesday availability is preferred
• Part-time role: approximately 24 hours per week through the end of the year
• Hours may occasionally increase up to 5 days per week based on business needs

We are seeking a highly organized and proactive Executive Assistant / Coordinator to provide direct support to the Global Director of HR, with a primary focus on supporting the Global Head of Strategic Partnerships & Inclusion.

Key Responsibilities

• Manage complex and high-volume calendars for senior leadership
• Coordinate domestic and international travel arrangements
• Handle expense reporting and administrative support
• Support communication and logistics for monthly Employee Resource Group (ERG) events
• Assist with intranet updates, scheduling, and cross-functional coordination
• Help manage shifting priorities in a fast-paced environment
• Provide onsite support for ERG initiatives and employee events

Ideal Candidate Profile

• Strong administrative, executive assistant, or coordinator background
• Exceptional calendar management and organizational skills
• Excellent verbal and written communication abilities
• Comfortable working with systems, scheduling tools, and intranet platforms
• Able to multitask effectively and manage competing priorities
• Prior HR experience is helpful but not required
• Hospitality industry experience is not required