Executive Assistant

A highly visible organization is seeking a polished and proactive Executive Assistant to provide day-to-day support in a fast-moving, entrepreneurial environment. This is an ideal opportunity for an administrative professional who thrives on organization, loves managing complex calendars and logistics, and enjoys being the go-to person who keeps everything running efficiently behind the scenes.

This role will be heavily focused on scheduling and coordination, managing ever-changing calendars, travel arrangements, meetings, and personal logistics while serving as a trusted partner. The ideal candidate is resourceful, detail-oriented, adaptable, and eager to grow within a dynamic organization.

Responsibilities

• Manage and maintain an extremely active and ever-changing calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, itineraries, transportation, and accommodations.
• Schedule and organize meetings, conference calls, events, and appointments across multiple time zones.
• Assist with meeting preparation, including agendas, presentations, and follow-up materials.
• Support day-to-day administrative operations and help keep leadership organized and on schedule.
• Handle personal assistant responsibilities, including reservations, appointments, errands, and household-related coordination as needed.
• Serve as a professional point of contact for internal and external stakeholders.
• Track action items, deadlines, and priorities to ensure seamless follow-through.
• Assist with special projects and provide additional administrative support to leadership when needed.

Ideal Experience

• Bachelors degree preferred.
• 3+ years of administrative, scheduling, coordination, or assistant experience.
• Exceptional organizational skills and strong attention to detail.
• Ability to juggle multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• High level of professionalism, discretion, and confidentiality.
• Resourceful, proactive, and willing to take initiative.
• Flexibility to occasionally support needs outside standard business hours.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.