Executive Assistant

Executive Assistant

Start: immediately in Rosemont, IL / United States Permanent position, Full-time

Reporting to the President and Chief Executive Officer, the Executive Assistant will provide high-level administrative and organizational support to both the President & CEO of HARIBO of America and the Chief Financial Officer for HARIBO of America. It's a great time to join HARIBO as we continue to spread "Childlike Happiness" (one of our core values) to consumers across the country. Are you HARIBO?

Located on-site at the HARIBO of America corporate headquarters in Rosemont, Illinois, The Executive Assistant plays an integral role to ensure an effective and smooth-running organization, partnering closing with the Executive Assistant peers. The ideal Executive Assistant will have 5+ years of experience supporting senior level Executives in a fast-paced environment, proven ability to manage calendars and schedules effectively, prior experience booking both domestic and international travel for senior leaders, and demonstrate initiative and a pro-active mindset. Are you HARIBO?

Responsibilities:

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
• Manage schedules and calendars, including all meeting and appointments with full access to calendars. Take pro-active approach, looking ahead to ensure the schedule is planned effectively for the Executive
• Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
• Plan and book international and domestic travel including air, lodging, and ground transportation
• Assist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so on
• Manage and maintain travel and expense reports and corporate credit card profile
• Ability to work in a fast-paced and changing environment and ability to work well with all levels of the organization

Qualifications:

• High School Diploma
• 5+ years of Executive Assistant or Administrative Assistant support for C-Suite or senior level leaders
• Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications:

• Associate's Degree or Bachelor's Degree
• Prior experience supporting Executives in the CPG / Consumer Packaged Goods industry, corporate retail, or a global organization
• Prior experience with Concur or similar travel/expense management systems
• Prior experience booking international travel arrangements
• Fluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not required

Skills:

• Ability to work independently
• Demonstrative initiative and pro-active mindset
• Strong communication skills, both verbal and written
• Strong relationship building skills with both internal and external stakeholders at all levels
• Ability to handle highly sensitive information with confidentiality

Compensation and Benefits

Target Hiring Pay Range: $85,000 - $105,000 annually

This pay range represents the min/max target annual base salary range HARIBO of America, Inc. may pay for this position at the time of this posting. Please note, a candidate's offered annual salary will be determined by a variety of factors, including but not limited to, the candidate's relevant education, experience, qualifications, skills, internal equity, and the geographical location of the role.

In addition to the base salary, HARIBO of America, Inc. offers a comprehensive benefits package to support the well-being of our associates and their families.

HARIBO of America, Inc. is committed to fair and equitable pay practices and complies with all applicable federal, state, and local laws regarding pay transparency

HARIBO of America, Inc. is an Equal Employment Opportunity Employer and maintains a Drug-Free Workplace. Employment at HARIBO of America, Inc. is subject to post offer, pre-employment drug testing. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, including protected veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. HARIBO also prohibits harassment of applicants or employees based on any of these protected categories. It is also HARIBO's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

HARIBO is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation to assist with completing the electronic application, please contact the location for which you are applying and ask to speak with the human resources representative or email View email address on click.appcast.io.