Payroll Coordinator

Payroll Coordinator

WELL Health Technologies is seeking a detail-oriented and service-focused Payroll Coordinator to support payroll operations for Quebec (QC). This role is responsible for processing accurate and timely payroll while ensuring compliance with Canadian payroll legislation and company policies.

The ideal candidate is bilingual in English and French, has strong communication and organizational skills, and thrives in a collaborative, fast-paced environment. This position requires a high level of professionalism, confidentiality, and commitment to delivering excellent employee support.

How You'll Make an Impact:

• Process end-to-end payroll for QC employees accurately and on time
• Manage onboarding activities for new hires, including payroll setup, employee documentation, and system entries
• Maintain payroll records, employee data, and supporting documentation with a high degree of accuracy and confidentiality
• Ensure compliance with federal and provincial payroll legislation, including statutory deductions, remittances and reporting requirements.
• Prepare payroll journal entries and support payroll reconciliations, reporting, and payroll-related journal entries
• Respond to payroll related inquiries from employees and leaders in both English and French in a professional and timely manner with exceptional customer services
• Collaborate closely with HR and Finance teams to ensure seamless payroll operations and issue resolution
• Support HRIS implementation activities for QC based companies including system transitions to ADP.
• Support French-language communications with Quebec members.
• Assist with payroll audits and support internal and external compliance requirements
• Support year-end activities including T4 and RL-1 preparation
• Identify payroll discrepancies and resolve issues with strong attention to detail
• Support continuous improvement initiatives to enhance payroll processes efficiency, and employee experience
• Assist with additional payroll-related duties and special projects as assigned

What You Bring to the Team:

• Payroll Compliance Practitioner (PCP) designation is preferred
• 5+ years of payroll experience, preferably in a multi-provincial environment
• Fluency in both English and French is required
• Strong verbal and written communication skills with a customer-service mindset
• Strong knowledge of Quebec payroll legislation and payroll best practices
• Experience with ADP or similar payroll systems is considered an asset
• Strong Excel and data management skills
• High level of accuracy, confidentiality, and attention to detail
• Strong organizational and time management skills with the ability to manage multiple priorities
• Collaborative, proactive, and solution-oriented approach to work

The salary for this position falls within a defined range and will be determined based on several factors, including the candidate's experience, qualifications, skills, and the needs of the organization. At WELL, we are committed to fair and equitable compensation and aim to provide a competitive salary that reflects the value and expertise of the successful candidate.

WELL is committed to fostering a diverse, inclusive, and accessible workplace. We welcome and celebrate the diversity of applicants and team members across ability, race, gender identity, sexual orientation, and lived experience. We strive to create an environment where differences are valued and contribute to our collective success – this is the WELL Way.

WELL has been independently certified as a Great Place to Work® by the Great Place to Work Institute® Canada. This recognition reflects our commitment to building a workplace culture rooted in trust, inclusivity, and employee well-being. It also aligns with our Healthy Place to Work pillar and the priorities outlined in our annual Sustainability Impact Report.