Legal Secretary

Shute, Mihaly & Weinberger LLP is a San Francisco-based public interest law firm specializing in environmental, land use, energy, tribal, and local government law. For over 45 years, we have represented community organizations, municipalities, and public agencies in advancing environmental protection and social equity. Position Summary The Legal Secretary provides litigation and administrative support to attorneys across SMW's land use and environmental practice, enabling attorneys to deliver the highest-quality representation to clients advancing environmental and community values. Key Responsibilities Calendar deadlines, schedule hearings, and coordinate attorney logistics across multiple matters. Draft, proofread, and finalize correspondence and legal documents. E-file and serve documents in state and federal courts in compliance with all applicable court rules. Generate Tables of Authorities and Tables of Contents; format documents using Word-generated styles. Maintain attorney timekeeping records and assist with billing administration. Monitor agency agendas and dockets as directed. Assist with firm administrative initiatives, including MCLE compliance, RFP/RFQ support, and related projects. Required Qualifications 3+ years of legal secretary experience in a litigation setting. Strong knowledge of California and federal court rules and e-filing procedures. Advanced proficiency in Microsoft Suite, including TOA/TOC generation and document styles; proficiency in Microsoft Outlook and pdfDocs. Excellent writing, grammar, and proofreading skills with meticulous attention to detail. Ability to manage competing priorities across multiple matters with strong organizational skills. Ability to work both independently and collaboratively in a team environment. Preferred Qualifications Experience in land use, environmental, public interest, or nonprofit law. Experience with Claude, Harvey, or similar AI platforms. Experience with California appellate practice and/or CEQA matters. Microsoft Excel skills beyond the basics, including formulas, sorting and filtering, and pivot tables. Working Conditions Work is performed primarily in an office environment with hybrid flexibility. The role requires sustained periods of computer work, including document drafting and review. Occasional extended hours may be required to meet filing deadlines or support active litigation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer SMW is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by federal, California, or San Francisco law. We welcome applications from all qualified individuals and are committed to a fair and inclusive hiring process. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Work Authorization Applicants must be authorized to work in the United States. SMW does not provide visa sponsorship for this position. Salary Range: $58,500-$120,000 annually Benefits: We offer a comprehensive benefits package designed to support your health and well-being. Enjoy 100% employer-paid medical, dental, and vision premiums alongside a monthly commuter stipend, a competitive retirement savings plan, and a monthly stipend to stay connected with colleagues. #J-18808-Ljbffr