Accounting Associate III

Accounting Associate III

Location: Hampshire, IL Onsite

Duration: 1 Month

Schedule:

• Monday Friday
• 8:30 AM 5:30 PM Central Time
• 1-hour unpaid lunch break

Dress Code:

• Business casual (e.g., jeans with button-down shirt)

Interviews:

• Teams interview

Job Summary: Seeking a detail-oriented and proactive Accounting Associate III to support a fast-paced Accounts Payable environment. This role is responsible for processing vendor invoices, supporting three-way matching procedures, and ensuring accurate and timely payment operations. The ideal candidate will have strong Accounts Payable experience, excellent organizational skills, and the ability to manage multiple priorities in a high-volume setting.

Responsibilities:

• Process vendor invoices received through email, fax, and mail
• Print, distribute, and track incoming invoices
• Retrieve and distribute incoming mail to the Accounts Payable team
• Perform three-way matching between Purchase Orders, Receiving Documents/Bill of Lading, and Vendor Invoices
• Scan and index invoices for electronic imaging and record management
• Maintain accurate invoice tracking across multiple channels
• Communicate with vendors to resolve discrepancies and obtain missing information
• Escalate issues beyond scope to appropriate stakeholders
• Keep supervisors informed of invoice or processing concerns
• Assist in training new associates on invoice handling and mail distribution procedures
• Support process improvements and perform additional assigned duties

Required Skills:

• 37 years of Accounts Payable or related accounting experience
• Strong understanding of three-way matching processes
• Experience working in a high-volume Accounts Payable environment
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong communication and teamwork skills
• Ability to learn new systems and processes quickly

Preferred Skills:

• Experience with UMS and Microsoft Dynamics NAV (NAV)
• SAP experience is a plus
• Foodservice or distribution industry experience preferred

Core Competencies:

• Accounts Payable expertise
• Analytical thinking and problem-solving
• Time management and prioritization
• Attention to detail
• Systems proficiency
• Adaptability and initiative