Project Coordinator I - Dermatology

Position Summary Scheduled Hours: 40 hours per week. This position is responsible for key coordination of administrative and marketing aspects within the division. As the primary support to our division chief, the role is essential to daily operations, managing complex calendars, coordinating events, and independently preparing documents and processes that support faculty, the division, and its growth. Primary Duties & Responsibilities May have budgetary/financial oversight of the program. Provide high‑level administrative and operational support for division leadership, including calendar management, meeting preparation, leadership team coordination, and follow‑up on key priorities. Facilitate division marketing and communications needs, including website maintenance, social‑media content and coordination, content updates, promotional materials, and support for internal and external communications. Work closely with the Department of Medicine to oversee the submission process for dermatology faculty appointments and promotion packets, including CVs, executive summaries, Clinician Track Impact Reports, letters of support and related materials. Manage division‑wide ProCard purchasing and reconciliation, including policy‑compliant purchasing, receipt tracking, delivery coordination, expense documentation, and reconciliation for events, clinic, operational, and special project needs. Manage all logistics for division special events, including the annual holiday party, alumni events, lectureships, research events, special‑occasion receptions, and dinners. Oversee contracts, travel arrangements, itineraries, technical support, catering, vendor coordination, expenses, and day‑of event execution. Provide office oversight and operational support to ensure division workspaces, shared areas, supplies, equipment, and facilities are maintained, organized, and ready for daily use. Working Conditions Job location: normal office environment. Typical physical effort: sitting at a desk or table. Equipment: office equipment. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience that may substitute for the minimum education. Certifications/Professional Licenses: None required. Work Experience: Relevant experience (minimum 2 years). Skills: Not applicable. Driver’s License: Not required. Preferred Qualifications Education: No additional education required unless stated elsewhere. Work Experience: No additional work experience required unless stated elsewhere. Skills: Adaptability, customer service, detail‑oriented, fast‑paced environments, goal‑oriented, highly resourceful, interpersonal communication, oral communication, organizing, project administration, systems support, written communication. Salary Grade G10: $49,700.00 – $82,100.00 per year. Benefits Personal: up to 22 days of vacation, 10 recognized holidays, and sick time. Health insurance packages with priority appointments and lower copays/coinsurance. Free metro transit U‑Pass for eligible employees. Defined contribution (403(b)) retirement savings plan with employee and university contributions starting at 7%. Wellness programs: challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program, financial resources, access to dietitians, and more. Family: 4 weeks of caregiver leave for bonding; resources for childcare; coverage of tuition for you and family up to 100% for undergraduate-level college tuition at WashU and 40% elsewhere after seven years. EEO Statement Washington University in St.Louis is committed to the principles and practices of equal employment opportunity. The university’s policy is to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University