Accounts Payable and Office Assistant
Full-time
Ipme Corp.
The Accounts Payable and Office Assistant will perform duties that support and are related to the operations of human resources, finances, project and office management.
Supervisory Responsibilities:
- None
Duties/Responsibilities:
- Responsible for AP: Checking, entering, paying invoices in QuickBooks
- Verify vendors invoices and account information.
- Provide administrative support such as filing, scanning, maintaining, and updating databases/files.
- Credit card account reconciliation with receipts
- Investigate and dispute erroneous charges
- Investigate sales tax issuances and charges
- Ordering and tracking materials/supplies for office and projects, issuing POs, and shipping/tracking/follow up delivery
- Send a payables report to management every week and follow up for completion
- Make travel arrangements
- Supports Human Resources and management in other transactional duties as needed
- Greet and assist visitors in a professional and friendly manner
- Answer phone calls and direct them to the appropriate department
- Assist the CEO in invoice preparation as needed.
- Performs other related duties as assigned
Required Skills/Abilities:
- Previous experience in accounting, finance or other related fields
- Experience with QuickBooks is required
- Excellent organizational skills and attention to detail
- Ability to prioritize and meet deadlines
- Ability to follow up until task complete
- Extensive knowledge of office management systems and procedures.
- Ability to operate general office equipment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite or similar software
- Ability to maintain confidential information
Education and Experience:
- Two years of administrative assistant experience preferred
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
Vacancy posted 1 day ago
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