Administrative Assistant

Thoracic Surgery And Congenital Heart Surgery Clinic Coordinator

Schedule:

Shift: Day

Hours: M-F 8-430

Weekends: no

Holidays: no

Location:

IUHMG M-Emerson Hall 20488 CT Surgery Dv

Key Responsibilities:

This role supports the Thoracic Surgery and Congenital Heart Surgery team, with a primary focus on clinic scheduling, obtaining outside medical records, and communicating directly with patients to coordinate appointments and care needs. In addition to managing physician calendars and administrative tasks, the position partners closely with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes. This role will be based downtown at Emerson Hall, and is not a patient-facing or clinic-based position.

Skills for Success:

Attention to detail

Team focused

Self-starter, coachable

Ability to adjust to changing priorities

Qualifications:

High School Diploma/GED required.

Requires 0-3+ years relevant experience; previous administrative experience preferred.

Experience with matrix organization and complex work environment a plus.

Requires basic proficiency in MS office (Word, PowerPoint, Excel).

About Us:

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we're home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine one of the nation's largest medical schools gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation's healthiest states.

About the Team:

Indiana University Health is Indiana's most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We're looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

Job Info:

• Job Identification 426356
• Job Category Administrative, Clerical, Customer Service
• Locations 545 Barnhill Dr, Indianapolis, IN, 46202, US
• Job Schedule Full time
• Job Shift Day