Construction Project Coordinator

General Description This position is responsible for technical and professional work in administering municipal construction projects executed or managed by the Public Services Department. Primary duty of this position is the coordination of utility, transportation and facility construction projects, from procurement to completion, and in compliance with all federal, state and local rules and regulations. This position requires advanced analytical skills and extensive project management responsibilities such as planning, permitting, cost estimating, contracts drafting, scheduling, supervising and inspection of construction activities, as well as financial and budget reporting. Work is performed under the general direction of the Utility Design Manager or designee. Essential Job Functions Responsible for, in coordination with the Project Manager, planning and coordinating procurement and construction activities of municipal public services projects. Prepares Contract Documents and Agreements and project permits required by various federal, state and local agencies. Manage and inspect construction projects, from procurement to closing phase. Create and maintain financial records pertaining to construction projects. Review and approve invoices and requisitions. Facilitates Pre‑Bid, Pre‑Construction and Construction Progress meetings for municipal projects managed by the Public Services Department, as assigned. Review construction plans, bid documents, construction contacts, scopes, schedules and budgets. Respond to residents' concerns and requests about construction activities taking place in their area. Host various meetings, such as pre‑construction, kick‑off construction project meetings, meeting with contractors. Responsible for project management and accounting standards, such as project progress reports, requests for information, change orders, billing/payment cycles, processing payment applications, purchase orders, lien releases, AIA contracts, material submittals, etc. Responsible for, in coordination with the Project Manager, preparation of periodical progress reports and final closing reports for all assigned projects. Monitors and reports on contractual services for compliance, manages budgets and expenditures by reviewing invoices and financial statements, and reports on contractors' performance. Knowledge of FDOT Design Standards, City's, MOT, and NPDES Standards. Assists the designated Project Manager with developing engineering estimates and specifications for municipal public services projects, including but not limited to, utilities, transportation and facilities. Uses general office equipment, including but not limited to, workstation (PC), telephone, copy/fax machine, print machine, communication radio, surveying equipment, and vehicles as well as knowledge of contemporary software applications, such as: Microsoft Office (Outlook, Word, Excel, PowerPoint, and Project). Conduct site visits to ensure traffic congestion is eliminated, work is being completed per the construction plans, and worker and public safety is met. Assumes the responsibility of conducting inspection of complex municipal public services projects, including but not limited to, utilities, transportation, and facilities. Performs additional duties as assigned. Knowledge, Skills & Abilities Comprehensive knowledge of the principles, practices, and procedures of design, construction, and maintenance as it applies to municipal public services activities. Comprehensive knowledge of materials and equipment used in municipal public services. Comprehensive knowledge of design, permitting, feasibility estimate and management of complex engineering projects from various engineering disciplines: transportation, geotechnical, water and environmental resources, structural, construction, and surveying. Comprehensive knowledge of application of contemporary techniques, sources, and methods of engineering, construction, maintenance, operation, design, and repair of municipal facilities and utility systems. Comprehensive knowledge of project administration and management, budget management, accounting and financial principles, and data research, analysis, and evaluation. Ability to read engineering and architectural blueprints and complex technical documents. Ability to assume responsibility for working with diverse project teams and maintaining complete and accurate records for multiple jobs – working with multiple project managers, engineers, contractors, consultants, and accountants. Ability to establish and maintain effective and amiable relationships with leadership, supervisors, residents, customers, employees, other departments, and agencies. Ability to follow up with contractors, subcontractors, and material and equipment suppliers' compliance issues. Ability to work efficiently and effectively; ability to communicate and present ideas effectively, both verbally and in writing; ability to establish and maintain effective working relationship with other employees; ability to provide a favorable impression and deal courteously with the public; ability to follow city policies and procedures; ability to exercise sound judgment in evaluating situations and making decisions; ability to use proper judgment regarding safety practices; ability to produce appropriate amounts of work and demonstrate initiatives in completing work tasks with a minimum of supervision and a high degree of integrity. Ability to apply basic mathematical calculations. Minimum Qualifications Associate's degree (AS/AA) in civil/environmental engineering technology; and Four (4) years of experience in civil/environmental engineering field in responsible position of managing/coordinating infrastructure projects. State of Florida Department of Environmental Protection Qualified Stormwater Management Inspector certification or able to and will obtain one within six (6) months of employment. State of Florida Department of Transportation Advanced Temporary Traffic Control certification or able and will obtain one within six (6) months of employment. Valid Florida Driver's license. A valid out of state License is acceptable, but selected candidates must obtain and provide a valid Florida driver's license within thirty (30) days of start date. An equivalent combination of education and experience may be considered, provided that the education and experience are in a relevant and related field. Preferred Qualifications Bachelor's degree in civil, Environmental, or Construction Engineering. General Contractor license. State of Florida Underground Utility license. Excavation Contractor license. Job Location The Administration Building within the City Public Services Complex is the primary location; however, work may be required within all City owned buildings, facilities, land, streets, rights‑of‑way, and any location within the City jurisdictional or utility service area. Work requires occasional evening and/or weekend work and travel to other locations. Additional Position Information Physical Requirements: Prolonged walking, standing, or sitting, as well as occasional bending, pulling/pushing up to 10 lbs., and lifting up to 25 lbs. Environmental Conditions: Exposure to extreme temperatures, strong odors, smoke/dust/pollen, humidity, animals, electrical currents, bright/dim lights, extreme noise, vibrations, machinery, and traffic hazards. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, color, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Disclaimer The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration. Your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting and will be used solely for those purposes. The City of Apopka participates in E‑Verify. Employers are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States. We utilize the E‑Verify system to process our new hires. We provide information to the Social Security Administration and, if necessary, the Department of Homeland Security with Information from each new employee's Form I‑9 to confirm work authorization. Equal Opportunity Employer The City of Apopka is an Equal Opportunity Employer that recognizes a moral, ethical, and legal responsibility to provide fair and equitable consideration of applicants and employees without regard to race, color, religion, ancestry, age, national origin, place of birth, sexual orientation, or other non‑job‑related factors. As such, the City of Apopka affirms its commitment to a policy not only of nondiscrimination, but also to a process of equal employment opportunity in all departments of City government to ensure that employment is extended to all qualified persons. When requested, the City of Apopka will make reasonable accommodations for individuals with disabilities. We comply with all applicable laws and actively promote fairness and equity in our employment practices. ADA Statement The City of Apopka is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable accommodations and to discuss accommodations with qualified applicants. #J-18808-Ljbffr