Executive Assistant

Imagine a career at one of the nation's most advanced health networks.

Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work.

LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day.

Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network.

Summary
Provides direct administrative support for a Network Senior Vice President/Department Chair and their designees. Performs highly responsible administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports executive level committees/boards and participates in executive level special projects, as needed.


Job Duties

• Maintains executive calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
• Creates, transcribes, and distributes meeting materials, agendas and minutes.
• Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
• Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
• Communicates the executive's instructions with various individuals and/or departments.
• Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
• Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card.
• Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies.
• Serves as the principle point of administrative contact and liaison with internal and external contacts.

Minimum Qualifications

• High School Diploma/GED
• 5 years as an Executive Assistant or in other senior administrative roles
• Ability to work under/handle stressful situations.
• Highly proficient in Microsoft Office and similar applications.

Preferred Qualifications

• Associate's Degree

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities.

Lehigh Valley Health Network does not accept unsolicited agency resumes. Agencies should not forward resumes to our job aliases, our employees or any other organization location. Lehigh Valley Health Network is not responsible for any agency fees related to unsolicited resumes.

Work Shift:
Day Shift

Address:
1250 S Cedar Crest Blvd

Primary Location:
LVHN-1250 Cedar Crest

Position Type:
Onsite

Union:
Not Applicable

Work Schedule:
Monday-Fridays Days, 8-4:30

Department:
1004-09336 COH - Regional Heart Center