Facilities Specialist

Facilities Specialist

Addison Group is partnering with a reputable professional services firm in Washington, DC, known for operational excellence and a collaborative work environment. The organization values initiative, reliability, and proactive support, and this Facilities Specialist role plays a key part in maintaining a smooth, professional, and efficient workspace.

The Facilities Specialist will manage daily office operations and provide hands-on support to ensure a productive and organized work environment. This role is ideal for someone who enjoys problem-solving, takes pride in operational efficiency, and can balance facilities coordination, administrative support, and vendor management responsibilities.

Key Responsibilities:

• Serve as the primary contact for all day-to-day office and facilities needs.
• Manage inventory of office supplies, kitchen and breakroom items, PPE, and ad hoc orders.
• Coordinate logistics for in-office meetings, events, catering, and cleaning services.
• Process invoices and expenses with accurate coding and tracking.
• Perform regular office walkthroughs to identify maintenance or cleanliness needs.
• Support workspace arrangements, moves, and setups for hybrid/flexible workspaces.
• Provide onboarding tours and desk setups for new hires.
• Conduct basic safety and equipment checks as needed.
• Oversee building access and maintain accurate seating/occupancy records.
• Collaborate closely with internal departments (IT, HR, Admin) and property management.
• Identify and recommend process improvements for facilities and office operations.

Qualifications:

• 3–5+ years of experience in corporate facilities coordination.
• Strong multitasking and organizational skills.
• Clear and professional communication style.
• High sense of responsibility and ownership over the work environment.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint).
• Experience with Concur or space management tools is a plus.
• Friendly, approachable, and proactive mindset.
• Ability to work independently and troubleshoot operational issues.
• Bachelor's degree preferred, experience can compensate.

Perks:

• Join a stable, long-term project with opportunities for growth.
• Play a key role in creating a productive and efficient work environment.
• Collaborate closely with cross-functional teams and leadership.
• Gain exposure to facilities, operations, and vendor management.
• Hands-on role with meaningful ownership and impact.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.