Executive Administrative Assistant

The JobThe San Bernardino County - Special Districts Department is recruiting for an Executive Administrative Assistant III - Special Districts to provide high-level administrative support to a Department Director or equivalent. This position performs a variety of highly responsible and complex administrative duties requiring the interpretation of County policies and procedures, the handling of confidential and sensitive information, and the exercise of sound judgment and discretion. Incumbents work in a fast-paced environment while coordinating executive-level administrative functions and serving as a key point of contact for departmental staff, County officials, and the public.Key responsibilities include:Researches, compiles, drafts, and organizes information for reports, recommendations, presentations, and special projects.Serves as a liaison between executive management, County officials, staff, outside agencies, and the public in matters requiring tact, professionalism, and sound judgment.Screens calls, mail, and visitors; responds to inquiries requiring the interpretation and application of County and departmental policies and procedures.Coordinates and manages Board of Supervisors agenda items, ensuring documents are accurately prepared, reviewed, assembled, and submitted within established timelines.Manages executive calendars, schedules meetings and conferences, prepares agendas and meeting materials, and coordinates travel arrangements.Composes, proofreads, and edits correspondence, reports, agenda items, and other administrative documents for accuracy, grammar, format, and compliance with County standards.Reviews office methods, policies, and procedures and recommends process improvements to enhance administrative operations.Relieves executive management of administrative details by monitoring budgets, processing personnel-related documents, travel claims, and other administrative activities.Oversees, trains, and provides guidance to administrative support staff on office procedures and administrative practices.Prepares and distributes meeting minutes and maintains confidential records and files.Excellent benefits. To review job-specific benefits, refer to: Summary of Benefits Memorandum of Understanding (MOU)Conditions of employment:Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.Minimum RequirementsExperience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).Desired QualificationsThe ideal candidate will have:Experience processing Board of Supervisors agenda items and coordinating agenda packages within established deadlines.Public Works experience and familiarity with departmental operations.Excellent interpersonal, verbal, and written communication skills, with the ability to handle confidential and sensitive information with professionalism and discretion.Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Advanced proficiency in Microsoft Office Suite, particularly Outlook, including experience managing executive calendars and coordinating meetings.Strong problem-solving skills and knowledge of modern office practices and administrative procedures.Selection ProcessApplication Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, August 14, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.If you need technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at View phone number on click.appcast.io. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) (Download PDF reader) within one week of the recruitment filing deadline.Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.For more important details, review the Applicant Information and County Employment Process.