Executive Assistant

Executive Assistant

Staffmark Total Talent Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Plano, TX. Schedule: Fully on-site, Monday Friday | 8:00 AM to 5:00 PM (hours may vary)

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submit travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, as IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access if needed. Triage and do basic troubleshooting for hardware. Software and phone issues.
• Office supply management and other general office management functions.
• Liaison with customers and internal executive level. Develop and maintain cross-divisional relationships with other admin assistants. Handle ad hoc admin duties as they arise.

Requirements:

• 2-year degree or equivalent work experience.
• 10+ years' experience required. Experience working with executives is mandatory.
• Verbal and written communication skills, multitasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one's time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. (STRONGLY PREFERRED)
• Bilingual in Korean and English.

Staffmark talent working with this client receives competitive compensation and a great benefits package! Employee Benefits Include: Medical, Dental, Vision, 401k, Paid Time Off + More!