Administrative Assistant

Administrative Assistant

Position Details

Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays Employees receive 13 Paid Holidays
• Annual and Sick Leave Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. Employee Leave
• Health Insurance Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs PEIA provides various care management programs and the Pathways to Wellness program.

We are . . . Marshall!

Position Information

Position Title - Administrative Assistant

Banner Position Number - 002028

E-Class - CN - Class Nonexempt FT.53 or >

Classification Title - Administrative Assistant

Department - Registrar - MU2030

Job Description - The Administrative Assistant will:

• Answer phone and greet walk-in constituents
• Manage eShipGlobal account and shipments
• Approve TimeClock Plus entries and enter leave on office calendar, blackout dates and other academic important dates on calendar
• Assist with commencement confirmed attendees database and pronunciation list for readers
• Provide backup registration window, desk, and phone coverage
• Assist with preparing and mailing diplomas after degrees are awarded
• Coordinate international mailing of diplomas/transcripts, and correspond with international students without US PR mailing address regarding midterm grade and other mail/items that need to be picked up
• Assist with enrollment and degree verifications during peak times
• Assist with transcript questions
• Notary for diplomas/transcripts/apostille
• Assist with Commencement preparations and other duties as assigned.

Location - MU - Marshall University

Salary Range - $28,777-$37,410 - Salary is commensurate with education, experience, and internal equity

Salary Grade - 2

Salary Type - Salary

Time Type - Full-Time

Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications

Education - Associates degree

Experience - 1-2 years directly related work experience

Preferred Qualifications

Education - Bachelors degree

Experience - 3 years in higher education or related field.

Posting Detail Information

Posting Number - MU1143NE

Open Date - 05/12/2026

Close Date

Open Until Filled - Yes

Special Instructions Summary

Required fields are indicated with an asterisk (*).

1. * Do you have an Associate's Degree or higher?
   • Yes
   • No

Applicant Documents

1. Resume
2. Cover Letter

Optional Documents