Entry-Level Administrative Assistant

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Client Overview:

Our client is a small furniture repair and refinishing company operating with a three-person office, specializing in providing quality craftsmanship and customer service. They are currently looking to add an Entry-Level Administrative Assistant to their team.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Entry-Level Administrative Assistant will provide basic administrative and operational support. This role is ideal for someone early in their career who is eager to learn. Prior experience is a plus but not required, provided the candidate is organized, dependable, discreet, and able to work independently in a fast-paced environment. This position supports the current administrative lead in managing an increased workload.

Responsibilities of the Entry-Level Administrative Assistant:

• Communicate with clients regarding quote requests.
• Prepare pickup and delivery work order tickets.
• Obtain pricing from vendors.
• Research pricing, availability, and delivery timelines for fabrics and hardware.
• Source fabrics and request samples for projects.
• Ensure Certificates of Insurance are current for all client locations through email communication.
• Assist with answering phones during periods of high call volume.
• Prepare and send quotes.
• Respond to client inquiries regarding project status.
• Complete vendor forms and loading dock forms.
• Monitor and respond to emails.
• Handle paperwork and maintain organized folders and files.
• Distribute paperwork internally as needed.

Required Experience/Skills for the Entry-Level Administrative Assistant:

• Strong multitasking and organizational skills.
• High level of discretion and ability to handle confidential information.
• Willingness to learn and the ability to work independently while managing time effectively.

Preferred Experience/Skills for the Entry-Level Administrative Assistant:

• Junior or entry-level administrative experience is preferred.
• Eagerness to learn and adapt.
• Ability to prioritize tasks in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Comfortable handling administrative details and shifting priorities.
• Prior experience is a plus but not required.

Education Requirements:

• No specific education requirements for this role.

Benefits:

• Atrium Care Package available upon eligibility, including healthcare plans, discount programs, and paid time off.

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO