Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
$19 - $25 per hour
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STI
Nashville, TN2 days ago $3,229 - $4,852 per month
...equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required...Work at officeFull timeState of Tennessee
Nashville, TN3 days ago- ...Experience using Google Workspace (Gmail, Calendar, Docs, Sheets) Experience working in a database or CRM system Ability to work in-office full-time Desire to grow personally while helping support and grow others About-our-team At The Anderson Group Real Estate Services...Work at officeFull time
The Anderson Group Real Estate
Nashville, TN4 days ago $17 - $27 per hour
...about social media, creativity, and sharing positive vibes ✨ WHAT YOU’LL LOVE ABOUT WORKING HERE A fun, energetic, and positive office culture Patients who are excited to be here (braces = life-changing!) Opportunity to grow your skills in healthcare,...Work at officeHourly payFull timeShift workBraces By Dr Ruth
Nashville, TN4 days ago$16 - $17 per week
...for you. Executive Administrative Assistant Benefits Monday–Friday schedule with Saturday rotation. Schedule: 8:00 am-5:00 pm in our office in Joelton, TN. Opportunity to work closely with company leadership and gain broad organizational experience Supportive and...Work at officeFor contractorsMonday to FridayFrontier Foundation & Crawl Space Repair
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Tennessee Orthopaedic Alliance
Nashville, TN3 days ago - ...experience preferred. Excellent interpersonal skills both verbal and written. Work independently with a team mindset. Strong Microsoft Office experience - including Excel, Word, PowerPoint, Office365 & Teams Demonstrated planning, organizational and analytical skills....Work at office
TRADESMEN GROUP INC
Nashville, TN23 hours ago - ...meetings Prepares and records expense reports for executive management team members on a timely basis Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained Coordinates meetings as needed to include...Work at officeFull timeContract workWorldwide
Geodis
Brentwood, TN3 days ago - ...EligibleJob SummaryThe Business Assistant I (BA I) has the skills, responsibilities, tasks and expectations to independently run the front office operations of a Marquee Dental Partners under the guidance and support of the Operations Leader. The BA I contributes to the...Work at officeHourly pay
Marquee Dental Partners
Brentwood, TN4 days ago - ..., and advisor communications - with equal professionalism. Manage or mentor executive support staff, including EA coordinators and office support team members; set performance standards and ensure consistent, high-caliber service. Leverage AI tools, modern collaboration...Work at officeShift work
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Nashville, TN2 days ago - ...processing). Knowledge, Skills And Abilities Required Working knowledge of executive-level administrative support functions Knowledge of office operations and business processes Basic knowledge of budgeting and financial tracking Knowledge of procurement processes...Work at officeCasual workAfternoon shift
Meharry Medical College
Nashville, TN3 days ago - ...to-day support that keeps our leadership running smoothly. This is an on-site position, requiring daily attendance at our corporate office in downtown Nashville, TN from the hours of 8:00am - 5:00pm, with occasional evening hours based on business events.Serve as a...Work at officeAfternoon shift
FirstBank
Nashville, TN2 days ago $115k - $120k
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Nashville, TN3 days ago- ...managementExpense reportingManage relationships with the property manager to address any building announcements and/or address any office maintenance issuesDevelop office budget and manage vendor relationships and negotiations in order to stay within the budgetEnsure proper...Work at officeFor contractorsFor subcontractorLocal area
ARCO a Family of Construction Companies
Nashville, TN1 day ago - ...culture. What We Are Looking For The Executive Assistant to the CEO serves as a critical partner to Thread Bank’s Chief Executive Officer, providing high-level administrative support and enabling the CEO to focus on strategic priorities. This role requires exceptional...Work at office
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Nashville, TN1 day ago - ...communication between executive leadership and Board members. Organizational Communications Serve as a liaison between the executive office/s and internal departments. Manage confidential communications with donors, community leaders, sponsors, and government...Work at officeFull timeTemporary workPart timeZero hours contract
Nashville PBS
Nashville, TN3 days ago $91.4k - $187k
...strategic insights.Partner with fellow EAs to share best practices, collaborate for the benefit of executives, and serve as an in-office point of contact.Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment...Work at officeTemporary workFlexible hoursShift workOracle
Nashville, TN2 days ago- ...About the Role This is a hybrid role out of our Nashville, TN hub office. The Executive Assistant is a critical role responsible for... ...executives in a fast‑paced, growing company. Comfort using AI tools to automate routine tasks and improve executive support quality. What You’...Work at officeWork experience placementFlexible hours3 days per week
Billtrust
Nashville, TN2 days ago - ...daily operations to ensure priorities are met. This position serves as a goodwill ambassador and is the first point of contact for the Office of the Dean. This position completes various administrative tasks for the Dean and Associate Dean of Academic Affairs, including...Work at officeContract workShift work
Vanderbilt University
Nashville, TN1 day ago - ...Director as needed with administrative tasks Communication Management Serve as a primary point of contact for the Senior Pastor’s office, managing correspondence, emails, and phone calls as appropriate. Draft, edit, and coordinate written communication on behalf of the...Work at officeFull timeLocal areaFlexible hours
CHRIST PRESBYTERIAN ACADEMY
Nashville, TN1 day ago $75k - $100k
...multiple priorities and thrive under pressure. Excellent written and verbal communication skills. Highly proficient with Microsoft Office Suite, Google Workspace, and productivity tools (e.g., Slack) High level of discretion, judgment, and professionalism. Ability to work...Work at officeFull timeTemporary workPeachtree Entertainment
Nashville, TN4 days ago- ...confidential information with professionalism and discretion Qualifications: • Previous Executive Assistant, Administrative Assistant, Office Manager, or Business Coordinator experience preferred • Strong organizational and multitasking skills • Excellent written and...Work at officeFull timeFor contractorsLocal area
MANQ LLC
Nashville, TNa month ago $40.87 - $61.31 per hour
...administrative support to executives and senior leaders and may support multiple leaders simultaneously. Role will be responsible for office management functions in Nashville to support our company headquarters. Job Responsibilities: Coordinate appointments, monthly...Work at officeFull timeVisa sponsorshipTBC Corporation
Nashville, TN3 days ago- ...primarily support our CEO and VP of Care Operations and also provide administrative and operational support to the Chief Human Resources Officer and the Nashville office as needed. The ideal candidate thrives in a dynamic environment, exercises exceptional judgment and...Work at officeFull time
Matter Health
Nashville, TN9 days ago - ...Summary The Business Assistant I (BA I) has the skills, responsibilities, tasks and expectations to independently run the front office operations of a Marquee Dental Partners under the guidance and support of the Operations Leader. The BA I contributes to the financial...Work at officeHourly pay
$26 - $29 per hour
...organize patient materials as needed Scan and upload documents into patient records Assist with outgoing shipments and general office organization Perform other duties as needed to support the Center's success Skills and Experience We're Looking For:...Work at officeFull timeMonday to FridayWeekend work- ...organization. Provide responsive and professional support to internal and external stakeholders. Will be responsible for Corporate Office facility once permanent location is established. Qualifications Bachelor’s degree in business administration, Communications,...Work at officePermanent employmentRelocation
- ...client retention and client care, information management, and back-office support ~ Responsible for all financial systems, including... ...approach, with a passion for streamlining processes and automating tasks where applicable. Familiar with CRM or other business...Work at officeWork experience placementCasual workLive inWork from homeFlexible hours
Offer Tennessee
Nashville, TN14 days ago - ...Assistant to Executive Director Reports to: Executive Director Ministry Summary/Objective Serve as an extension of the Executive Director office supporting the ministry and goals of BUMCâs Lead Team while supporting this group on special projects, events, and various meetings...Work at officeLocal areaMonday to FridayFlexible hoursNight shiftAfternoon shift
outh Carolina United Methodist Conference
Brentwood, TN3 days ago
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