Records Specialist

Records Specialist

Boulder County Human Services Department is seeking to hire a Records Specialist. Records Specialist is a Specialist Level classification. The Records Specialist compiles, prepares and redacts Human Services records requests in a timely and efficient manner. Manages and maintains Human Services (HS) records in accordance with state, federal, and county requirements and serves as Custodian of HS records. This position requires reading material involving possible child abuse and/or neglect.

This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. This position will work remote and out of 515 Coffman St, Longmont, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is non-exempt (eligible for overtime).

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

Hiring Salary Range: $55,116.00 - $67,254.00 Annually

Tentative Hiring Timeline:

• Phone Screening: Week of July 20th
• First Round Interviews: Week of July 27th
• Second Round Interviews: Week of August 3rd
• Reference Check: Week of August 3rd

New employees receive an 80-hour bank of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions.

Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.

Examples of Duties

1. Coordinates and processes records requests; retrieves, reviews, redacts, and releases records in compliance with attorney guidance, deadlines and county policies
2. Uses and develops expertise in a multitude of county and state systems to access information needed for records requests and verifying legality of releasing information including but not limited to Colorado Trails, Colorado Courts, and IBM Content Navigator/FileNet
3. Prepares case documentation, assembles and organizes documents and exhibits for investigations, discovery, and legal proceedings
4. Works collaboratively with the County Attorney's Office, Family and Children's Services, Respondent Parents' Counsel, CASA, Guardians ad Litem, the District Attorney's Office, law enforcement agencies, institutional providers, and other child protection partners to ensure records are provided in alignment with attorney guidance
5. Provides customer service, answers phones, responds to emails, and assists the public by interpreting policies and providing general information
6. Manages specialized requests, retrieves and processes visitation videos and other specific records for discovery or internal review
7. Communicates with clients to gather records request information and requests supporting documentation as needed
8. Assesses and charges applicable fees in accordance with county, state and federal policies
9. Maintains system access, holds inquiry-level access to multiple systems for retrieving and verifying case information
10. Trains and supports staff, assists in training new employees on records management procedures, including accurate redaction and compliance with attorney instructions
11. Serves as a records custodian, may be designated as the official custodian of Human Services records by the Department Director
12. Works independently on specialized projects and records while fostering seamless communication between the Records unit and other departmental divisions
13. Serves as Liaison between the records department and County Attorney's office
14. Seals and expunges records according to court orders
15. Performs related work, as required
16. May be reassigned during emergency situations

Required Qualifications

PLEASE NOTE : When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

EDUCATION & EXPERIENCE:

Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of:

• A high school diploma, or equivalent
• AND
• 5 ( five) years of office experience

Additional related education may count towards required experience.

BACKGROUND CHECK & FINGERPRINTING :

• A job offer is contingent on passing a background investigation with fingerprinting

Supplemental Information

PREFERRED QUALIFICATIONS:

• At least 2 (two) years of records redaction experience

KNOWLEDGE, SKILLS, & ABILITIES:

• Advanced knowledge of Microsoft Applications, specifically: Word, Excel, PowerPoint, Outlook, OneNote, and OneDrive
• Advanced knowledge of Adobe Acrobat
• Thorough knowledge of modern office practices, procedures and departmental policies and regulations
• Considerable skill in operating office equipment and programs
• Ability to use a computer for word processing, organizing information and transcribing notes to meet the demands of the position
• Ability to work effectively with the public
• This position requires the ability to read and process traumatic information regarding children and families
• Model high standards of honesty, integrity and confidentiality
• The ability to remain productive and composed in a fast-paced environment with changing priorities
• Strong organizational, analytical, and communication skills
• Strong reading skills are essential for accurately reviewing and interpreting records

Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.