Administrative Assistant

$22 per hour

Strategic Staffing Solutions

Job Title: Administrative Assistant

Location: Deerfield, IL

Duration: 12 months + Possibility to Extend and/or Convert to FTE

Pay Rate: $22/HR (W2 Only)

Job/Role Description:

This role provides administrative support to multiple advisor teams within a fast-paced Central Operations environment focused on helping clients achieve their personal financial goals.
The position involves a wide range of operational and administrative tasks including preparation and handling of confidential materials, document management, expense reporting, and time-sensitive processes.
This position will ensure high-quality support through strong organization, attention to detail, and responsiveness to team needs in a collaborative setting.
Provide administrative support to multiple advisor teams including preparation, review, and editing of confidential correspondence
Perform document scanning, management, and archiving across multiple systems
Prepare travel expense and billing allocation reports
Handle preparation and processing of time-sensitive quarterly client tax payments
Support miscellaneous administrative projects as needed

Required Qualifications

Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
Ability to work in a fast-paced environment and think clearly under pressure
Excellent communication skills with a team-focused approach
Extremely organized and detail-oriented
Experience with front desk reception or similar administrative support
Proven ability handling confidential and sensitive information
Experience managing competing priorities and deadlines
Background in scanning and digitizing documents along with electronic archiving
Experience preparing and reconciling travel and expense reports
Familiarity with time-sensitive tax-related processes
Reliability and understanding that the role is almost exclusively operational with no client interaction
Strong ability to support advisor teams with administrative and operational tasks

Apply

Vacancy posted 4 days ago

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