Business Admin Specialist I

Classification Title:

Business Admin Specialist I

Classification Minimum Requirements:High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Job Description:

Fiscal Transaction Processing & Computer Hardware Support

-Prepares and submits bulk request requisitions for desktop, laptop, and peripheral hardware in compliance with UF Purchasing guidelines.

-Assists in tracking purchase orders and ensuring timely processing.

-Reviews and processes invoices for payment through accounts payable.

-Prepares journal entries and ensures accurate entry into myUFL.

-Maintains documentation, verifies accuracy of financial data, and resolves discrepancies.

Order Tracking, Customer Support & CTS Coordination

-Tracks computer hardware orders from requisition through delivery (utilizes CTS ticketing system)

-Communicates regularly with CTS regarding order placement, fulfillment status, and issue resolution

-Follows up on delays, missing documentation, or outstanding approvals.

-Ensures strong customer service and timely communication.

BACKUP AUXILIARY BUSINESS OPERATIONS

-Backup support for auxiliary billing processes, receivables tracking, and documentation.

-Maintain auxiliary transaction records and support audit compliance.

-Collaborate with internal customers on auxiliary processing needs.

-Ensure accurate billing data, documentation, and adherence to UF compliance standards.

BACKUP HUMAN RESOURCE & ADMINISTRATION
- Backup HR Support-

-Provide backup for time approvals, paylist reviews, hiring,
position updates, terminations, and reporting.
- Backup Admin Support

- Provide assistance to leadership with event management and various other administrative tasks.

TIER 1 ACCOUNT RECONCILIATIONS
-Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds.
-Research discrepancies and coordinate corrections.
-Maintain reconciliation documentation for audit readiness.
-Ensure compliance with UF fiscal controls and policy requirements.

Expected Salary:$19.16 - 23.95 per hour

Required Qualifications:High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Preferred:Experience with requisitions, purchase orders, accounts payable, and fiscal transaction processing.
Familiarity with myUFL or similar enterprise financial systems.
Strong organizational and time management skills with the ability to manage high-volume workloads.
Excellent customer service and communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook). Attention to detail and ability to follow established procedures. Ability to work effectively in a team environment.

Special Instructions to Applicants:

Please upload the following - CV or Resume, Cover Letter and List of Professional References.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Pagefor more specific information.

Health Assessment Required:No