Accounts Payable / Accounts Receivable Specialist

About Anthony & Sylvan

Looking to build something that lasts-literally? At Anthony & Sylvan Pools, your skills create real impact. For nearly 80 years, we've been turning backyard dreams into reality as the nation's largest and most recognizable name in swimming pools. Founded in 1946, we design and build quality inground pools across the U.S., while also offering renovations, modernizations, and ongoing maintenance services. We're growing fast and seeking candidates who take pride in craftsmanship, value teamwork and safety, and are ready to grow with us. Learn more at anthonysylvan.com.

About the Role

As an Accounts Payable / Accounts Receivable Specialist, you'll play a key role in keeping our financial operations running smoothly by managing accounts payable and receivable transactions with accuracy and attention to detail. You'll help maintain reliable financial records, ensure compliance with company policies, and collaborate with corporate finance teams to support efficient and effective processes. This role is ideal for someone who enjoys working with numbers, staying organized, and contributing to the overall financial health of the business.

General Summary of Position

The Accounts Payable / Accounts Receivable Specialist is responsible for processing accounts payable and accounts receivable transactions, maintaining accurate financial records, and ensuring compliance with company policies and procedures. This role requires strong attention to detail, knowledge of accounting principles, and the ability to work collaboratively with corporate finance teams.

Essential Functions and Responsibilities

• Manage subcontractor and inventory accounts payable by reviewing and processing invoices, validating pricing against job standards, matching invoices to work orders, purchase orders, receivers, and addendums, ensuring proper approvals and coding, and documenting discrepancies in Acumatica while aligning payment timing with corporate check runs.
• Identify and resolve cost variances by analyzing invoice discrepancies against estimates, alerting management to issues, and supporting margin improvement through accurate cost control and variance tracking.
• Administer accounts receivable processes by setting up customer accounts, recording deposits, applying cash within 24 hours, ensuring timely payment for addendums, and supporting billing and collections in accordance with company policies.
• Support builder billing and collections efforts by reconciling progress to billings, preparing invoices, monitoring due dates, following up on outstanding balances, and coordinating with leadership to ensure timely and effective collection activity.
• Oversee commission and refund processing by accurately calculating commissions, processing refund requests, and obtaining required approvals in accordance with company guidelines.
• Ensure accurate financial reporting and month-end close activities by meeting corporate deadlines, reviewing WIP accruals with leadership, completing required reconciliations, and preparing reports as needed.
• Provide operational and team support by coordinating weekly collection review meetings with leadership, maintaining accurate documentation and money list updates, training staff, and performing additional duties and projects as assigned.
• Other duties as assigned

QUALIFICATIONS - Knowledge, Skills & Abilities

Education

Associate's or Bachelor's degree in accounting preferred, or equivalent combination of education and experience

Licenses/Certifications

None required

Years of Experience

1-3 years of related experience in accounts payable, preferably in construction or home improvement environments

Required Skills & Abilities

Strong math skills and foundational accounting knowledge

Proficiency in Microsoft Office and accounting systems

Strong organizational and time management skills with the ability to multitask and meet deadlines

High attention to detail with a focus on accuracy

Ability to work effectively under pressure while maintaining a positive and professional demeanor

Travel Requirements

N/A

Other Requirements

N/A

PHYSICAL REQUIREMENTS

Primarily sedentary work performed in an office environment

Ability to communicate promptly and clearly via phone and computer

ACKNOWLEDGEMENT

Position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the Company. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.

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