Administrative Coordinator
Roth & Company, LLP
Description The Office Coordinator serves as the operational hub of the office, ensuring that physical and administrative processes run efficiently and that the office remains organized, responsive, and well-supported. Office Operations & Environment Management
- Oversee front desk activity, incoming communications, and overall office flow
- Maintain a consistently professional, organized, and welcoming office environment
- Take ownership of conference rooms and shared spaces, ensuring they are properly prepared, stocked, cleaned, and reset between meetings
- Ensure office readiness throughout the day, maintaining appearance and functionality standards
- Monitor daily office activity and proactively address operational needs
- Coordinate internal office logistics, including room scheduling, supplies, and general operational needs
- Manage office supplies, inventory tracking, ordering, and restocking
- Liaise with vendors, service providers, and building management to ensure smooth operations
- Handle incoming and outgoing mail, including sorting, distribution, certified mail, and shipping coordination
- Support basic administrative functions including scanning, filing, and document handling
- Support onboarding logistics by preparing workspaces, materials, and office setup for new hires
- Ensure a seamless and organized in-office experience for incoming team members
- Assist with internal meetings, events, and office-wide initiatives as needed
- Provide general operational support to maintain efficiency across the office
- Work closely with internal teams to support day-to-day office needs and coordination
- Assist with ad hoc operational tasks as they arise to ensure smooth office functioning
- Maintain responsiveness and flexibility as office needs evolve throughout the day
- Identify and address gaps in workflow, organization, or office readiness
- Prior experience in office operations, coordination, or administrative roles preferred-professional services such as accounting, law, or consulting a plus
- Strong organizational skills with ability to take ownership, multitask, and adapt as the role evolves
- High level of professionalism, discretion, and judgment
- Excellent communication and interpersonal skills
- Strong attention to detail and ability to anticipate needs
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Proactive, reliable, and solution-oriented mindset
- Ability to thrive in a fast-paced, high-standard environment
Vacancy posted 3 days ago
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