Administrative Assistant

Job Description

Job Description

Education and Years of Experience

• 1-2 years of experience
• High school Diploma or above

Top Skills:

• System Administration
• Microsoft Excel, Outlook, PowerPoint, Word
• Highly detail-oriented, organized, and works with a sense of urgency
• Customer-service oriented – must be able to professionally and tactfully interact with all levels of the organization

Position Summary:

Responsible, under minimal supervision, for supporting the operations, logistics, and class room training coordination for a variety of learning programs. Works well independently, and considered a professional with adequate understanding of own job area.

Essential Duties and Responsibilities:

• Communications for trainees and other stakeholders
• Updating and distributing training reports
• Scheduling/invitations/LMS registration for each trainee
• Compile data for training improvements and reporting
• Ensuring all materials are ready for each class
• Prepare, print, collate, order and receive training materials as needed
• Ensuring rooms are setup per program needs
• Ensuring technology in room is enabled and ready prior to session.
• Creating and following up with catering orders for classes (Lunch order)
• Managing training records of program based on attendance
• Supporting program evaluation collection and analysis
• Managing training sample product inventory
• Performing additional operational duties as requested
• Supporting Training Center operations by managing of training sample products and general quality of facility

Required Skills:

• Have Intermediate skills in Microsoft Excel, Outlook, PowerPoint, Word
• Highly detail-oriented, organized, and works with a sense of urgency
• Motivated to learn and work hard in a fast-paced, highly ambiguous environment – enjoys creating structure where there may be none
• Customer-service oriented – must be able to professionally and tactfully interact with all levels of the organization
• Strong communication skills (both written and verbal), with an ability to demonstrate influence without direct authority
• Proactive and solutions-oriented; have strong problem-solving skills
• Independent and can take charge of responsibilities, but not afraid to ask for guidance when needed
• Strong time and priority management skills – able to prioritize and handle multiple tasks with concurrent and competing deadlines