Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a busy installation and project coordination team in California. This contract opportunity is ideal for someone who is organized, comfortable working with data, and confident communicating with customers in a clear and courteous manner. The person in this role will help keep reporting, order tracking, and billing updates accurate while supporting day-to-day coordination across active projects.

Responsibilities:
• Prepare and maintain reports in Microsoft Excel to provide the installation team with timely project information and status updates.
• Serve as a point of contact for customers by responding to questions related to purchase orders, project progress, and invoice details.
• Track purchase order activity and help ensure documentation is complete, accurate, and properly recorded.
• Assist with invoice processing by reviewing customer billing information and updating records as needed.
• Coordinate administrative support for project coordinators to help keep installation schedules and related tasks organized.
• Communicate project-related updates clearly to customers and internal team members to support smooth day-to-day operations.
• Organize construction-related documents and maintain accurate administrative records for ongoing jobs.• Prior experience in an administrative support role, preferably within a project-based or fast-paced team environment.
• Strong Microsoft Excel skills with the ability to create, update, and manage reports efficiently.
• Excellent customer service and communication skills, with the ability to handle inquiries professionally.
• Experience working with purchase orders, invoice entry, or customer billing documentation.
• Strong attention to detail and the ability to manage multiple tasks with accuracy.
• Comfort using technology and learning team tools and systems quickly.
• Experience in the construction industry or familiarity with construction documents is strongly preferred.