Document Controller

Job Description

Job Description

We are seeking a highly organized and detail-oriented Document Controller to join our team in Santa Fe Springs on a 3–6 month contract assignment. This role is fully onsite and will support project documentation, client deliverables, and cross-functional coordination for engineering and manufacturing projects. The ideal candidate thrives in a fast-paced, deadline-driven environment and is comfortable managing multiple priorities while maintaining accuracy and professionalism.

The Document Controller will report directly to the Projects and Product Manager and play a key role in coordinating, implementing, and maintaining an effective document control system. This position works closely with Project Engineers, Quality, Finance, and external customers to ensure all documentation and contractual deliverables are completed accurately and on schedule.

Key Responsibilities

• Review project and customer documentation requirements outlined in purchase orders and contracts
• Coordinate engineering and project documentation deliverables
• Prepare, organize, and submit vendor documentation, schedules, transmittals, and data books to customers via email or electronic document management systems
• Track pending documents and maintain weekly progress reports to ensure alignment with project manufacturing timelines
• Monitor documentation and contractual deliverables to ensure deadlines are met
• Maintain accurate document control records and provide project status updates
• Coordinate with internal departments and external stakeholders regarding pending or overdue documentation
• Support project closeout activities and ensure all contractual deliverables are completed
• Prepare documentation packages for third-party inspections
• Participate in customer kick-off meetings to understand project documentation requirements and maintain strong client communication
• Investigate and respond to corrective actions related to document control processes
• Collaborate with Project Engineers, Quality, and Finance teams to support project execution and shipment readiness

Qualifications

• High school diploma or equivalent required
• 3–5 years of experience in a customer-facing, administrative, or document control role
• Previous documentation experience within engineering, manufacturing, or project-based environments strongly preferred
• Experience with electronic document control systems is a plus
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience working with ERP systems required; Epicor ERP experience is a plus
• Ability to quickly learn technical terminology and new technologies
• Experience interpreting general arrangement drawings, inspection test plans, quality assurance plans, and material test certificates is preferred
• Knowledge of EPC, refinery, oil & gas upstream/midstream, or process instrumentation industries is highly preferred