Administrative Assistant I

Job Title

In support of a department, performs administrative duties and tasks that are typically routine and standardized.

Works under close supervision or following prescribed procedures to prepare routine correspondence and to schedule and coordinate meetings. Logs and types data from known sources and generates routine reports. Answers routine questions and refers telephone calls to appropriate contacts. Primary contact is with internal staff, managers and patients and answers questions by referencing a variety of routine sources.

Employment Type:

Part time

Shift:

Day Shift

Location:

Ann Arbor - Mich Heart

Shift available:

Day

Status:

Part-time, 20 hours

Minimum rate of pay:

$15.93

Note: This is a fully on-site role

Total Rewards and Benefits:

• Competitive compensation, DAILYPAY
• Benefits effective on Day One! No waiting periods.
• Full benefits package including Medical, Dental, Vision, PTO, Life Insurance, Short and Long-term Disability
• Retirement savings plan with employer match and contributions
• Colleague Referral Program to earn cash
• Unlimited career growth opportunities with one of the largest Catholic healthcare organizations in the country
• Tuition Reimbursement

Position Purpose:

In support of a department, performs administrative duties and tasks that are typically routine and standardized. Works under close supervision or following prescribed procedures to prepare routine correspondence and to schedule and coordinate meetings. Logs and types data from known sources and generates routine reports. Answers routine questions and refers telephone calls to appropriate contacts. Primary contact is with internal staff, managers and patients and answers questions by referencing a variety of routine sources.

Required Qualifications:

Education

• High School Diploma or equivalent.

Experience

• 0 3 years of administrative support experience.
• Basic knowledge of general/standard administrative functions and of department policies and procedures.
• Proficient in at least one MS Office Suite (Word, Excel, PowerPoint, Outlook, Access, etc.). Proficiency in more than one is desirable.

Physical and Mental Requirements and Working Conditions:

• Normal office environment.
• Occasional lifting of up to 25 pounds, bending, standing and walking.

What you will do:

• Prepares routine correspondence, documents and reports; usually from rough draft or machine dictation. On occasion, will prepare non-routine correspondence. Develops forms, tables, charts, presentation materials, and records that are often routine and non-confidential. Has limited exposure to confidential and sensitive material. Confidential material is shared only to complete assigned tasks.
• Develops department record-keeping and filing systems. Opens and administers incoming and outgoing mail, correspondence, reports, and memoranda. May or may not open mail labeled "confidential".
• Prepares routine responses to correspondence generally of a form letter format.
• Logs and types data and generates routine reports.
• Coordinates meetings, including scheduling, compiling materials, and follow-up activities. May maintain calendars and schedules of supported personnel. Makes travel arrangements.
• May monitor department budgets and track expenditures and may identify and resolve errors and discrepancies. May have delegated authority to authorize small expenditures.
• Responds to routine inquiries regarding departmental services, records and other matters. Solves routine problems to complete a specific task by utilizing basic knowledge of
• General/standard administrative functions (filing, telephone, photocopying) and of departmental policies and procedures.
• Places, receives and routes telephone calls and messages. Screens and prioritizes calls. Receives, greets and screens visitors or employees. Ensures amenities are available. Notifies appropriate staff, and directs visitors and deliveries to appropriate area

Our Commitment:

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.