Secretary__PreK-12 Programs

Secretary Prek-12 Programs

To assist the PreK-12 Programs Director with reporting, articulation of program requirements, and organization of program assessments. To assist administration, staff, and visitors in any way necessary.

Essential Duties And Responsibilities:

1. Arrive promptly at a time designated by PreK-12 Programs Director.
2. Work respectfully and cooperatively with colleagues, supervisors, and administrators.
3. Demonstrate ethical behavior (honesty, integrity, character).
4. Engage in professional development correlated with identified gaps.
5. Know and follow district policies, administrative rules and regulations and professional standards including using proper communication protocols.
6. Successfully and professionally complete assigned work by deadlines set forth.
7. Maintain a neat, professional appearance, work area and environment.
8. Be dependable in making certain that Language Assessment testing occurs within 20 business days of student enrollment.
9. Accurately submit data to NMPED for all NMPED reporting periods.
10. Communicate with PreK-12 Programs Director any errors and/or gaps to articulate alignment and changes to the schools.
11. Demonstrate to the leadership staff how to access STARS reports so they can verify the data.
12. Maintain student confidential records and PreK-12 Programs Director filing system so files and resources are accounted for and easily accessed.
13. Contribute to and model effectiveness of the Administration Office by adhering to high ethical standards of performance and interpersonal relationships with students, substitutes, community and staff.
14. Provide clerical services such as typing, proofreading, editing, filing, translating program documents, collating etc.
15. Process purchase orders and track, receive, log and facilitate materials and resources for distribution and pick-up of orders purchased by program funds.
16. Receive and sort all mail for District. Facilitate timely distribution to the appropriate person.
17. Post and deliver to post office outgoing mail and/or packages daily.
18. Track, receive, log and facilitate distribution and pick-up of courier packages, return receipts and parcel services.
19. Operate and facilitate repair and maintenance on all office equipment including copier, computers, fax and postage meter.
20. Take complete, concise and accurate messages for any personnel when needed.
21. Maintain all district personnel information in PAWS.

Additional Duties And Responsibilities:

1. Attend secretarial and STARS workshops when available.
2. Perform other tasks as deemed appropriate and necessary by the superintendent and/or superintendent's designee.

Qualifications:

1. High school diploma or GED equivalency.
2. Experience as a secretary or equivalent work.
3. Knowledge of office procedures.
4. Knowledge and skill of computer function and operation.
5. Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Physical Requirements:

Sitting, standing, lifting and carrying (up to 30 pounds) reaching, squatting, kneeling, and moving light furniture may be required.

Safety And Health:

1. Knowledge of universal hygiene precautions.

2. Knowledge of school safety procedures (fire drills, lockdowns, severe weather, etc.)

3. General knowledge of first aid procedures.

Equipment/Material Handled:

Must know how to properly operate or be willing to learn to operate all multi-media equipment including current technology.

Working Environment:

Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hour work may be required.

Terms Of Employment:

1. FLSA non-exempt employee.

Salary and work year to be established by the Board.